AP Coordinator

Our Team

We are looking for a dynamic team player who is eager to learn the ins and outs of the Accounts Payable function and help the team drive excellence in the service provided.

This role focuses on processing invoices, managing payments, ensuring compliance with financial policies and tax regulations, and maintaining accurate documentation. You will also support vendor and employee expense inquiries, assist with month-end close activities, and contribute to process improvements.

What You Will Do:

• Receive and evaluate invoices for processing.
• Sort, review, match, and process invoices due for payment while observing AP KPIs and SLAs.
• Ensure completeness and correctness of invoice details and compliance with tax laws of various jurisdictions (e.g. VAT, GST etc.)
• Process invoices in an integrated ERP system following internal policies and procedures, including SOX compliance.
• Maintain an online filing system for all Accounts Payable-related documents.
• Respond to vendor inquiries and communicate with vendors and internal collaborators to ensure any discrepancies are resolved and invoices are paid within the agreed payment terms.
• Review and process employee reimbursement expenses.
• Assist in month-end close and account reconciliation activities.
• Participate in Systems and Process Improvement and Change Management Projects as required.
• Support Accounts Payable Operational initiatives
• Maintain up to date Standard Operating Procedures and other process documents.
• Prepare Accounts Payable information for internal use and external auditors as requested.
• Perform ad-hoc duties or reporting as required

Your Qualifications:

At VistaPrint, we are striving to hire individuals that add new ideas and perspectives to our teams and enhance our culture. No matter your background or work experience, we strongly encourage you to apply—even if you feel that you don't meet the exact requirements or have the same qualifications. You might be a great candidate for this or other opportunities.

• Graduate in Accounting or Finance (Bachelor's Degree or any equivalent)
• Preferably at least 1-year experience in Accounts Payable function
• Ability to maintain high level of accuracy in preparing and entering financial information
• Ability to work under pressure and plan / prioritize workload
• Intermediate/high level of English (spoken and written)
• Experience with SAP or other major ERP system is a plus
• Ability to work shift hours / working hours adapted to other time zones

Benefits Includes

• HMO Coverage 
• Life Insurance
• Service Incentive leaves
• Medicine reimbursement

Workplace requirements:

• Existing Internet Service provider with 10Mpbs internet speed (Not shared)
• Personal home space conducive for working conditions.

Why You'll Love Working Here
There is a lot to love about working at VistaPrint. We are an award winning Remote-First company. We're an inclusive community. We're growing (which means you can too). And to help orient us all in the same direction, we have our Vista Behaviors which exemplify the behavioral attributes that make us a culturally strong and high-performing team. 

About Us
VistaPrint is the design and marketing partner to millions of small businesses around the world. For over 20 years we've been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. Together, VistaCreate, 99designs by Vista and VistaPrint represent a full-service design, digital and print solution, elevating small businesses' presence in physical and digital spaces and powering them to achieve success. VistaPrint is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Commitment to Diversity, Equity, & Inclusion
VistaPrint exists to help our customers live their dreams. Each dream is unique – and the VistaPrint team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea. 

Equal Opportunity Employer
VistaPrint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.