Paralegal

Roles and responsibilities:

The Paralegal provides administrative and operational support to the Legal Department, ensuring efficient management of legal documentation, compliance records, schedules, and communications. This role serves as a vital link between the department and other departments and business units, ensuring smooth operations and timely delivery of legal and compliance requirements.

Key Responsibilities

1. Legal Support

• Assist in the preparation of legal correspondence, reports, and forms. Comply with filing and security protocol for important documents, ensure accurate filing and easy retrieval of legal documents in a prompt manner.
• Support in the execution of legal documentation and contracts, including review, facilitating signature, arranging for notarization, filing, and archiving.
• Conduct legal research related to corporate and property transactions, compliance issues, and regulatory matters.
• Track legislative and regulatory developments.
• Interpret and apply applicable laws, regulations, and public governance policies.
• Assist in conducting and summarizing legal due diligence including reviewing company records and contracts; as well as new legislative or regulatory proposals.
• Prepare corporate documents like meeting minutes, resolutions, and other forms required for corporate governance.
• Ensure that private and sensitive information is used, handled, documented, and disposed appropriately.
• Assist in special legal or compliance projects as assigned.

2. Coordination and Communication

• Coordinate with internal departments to gather information and documents necessary for compliance purposes.
• Coordinate with external counsel and their staff and attend meetings with lawyers.
• Schedule and arrange meetings and appointments, ensuring proper documentation and logistics.
• Liaise with and distribute project-related information with all levels of the project team and potentially external parties.

3. Compliance Assistance

• Support the preparation and submission of compliance reports to regulatory bodies.
• Assist on the liaison with governmental and public regulatory agencies.
• Ensure timely and accurate submission of regulatory filings, licenses, permits, and compliance reports.
• Maintain updated records of licenses, permits, and other regulatory requirements and remind the relevant business units of the deadlines of renewals well in advance.

4. General Office Administration

• Prepare, organize, and maintain legal and compliance documents, records, and case files in both physical and electronic formats.
• Ensure proper indexing and timely filing and archiving of documents for easy retrieval when needed and ensuring the security of important legal and other regulatory documents at all times.
• Handle administrative duties related to the legal department, including following up on legal matters with stakeholders and external counsels or third parties as may be assigned by direct manager.
• Manage departmental calendars, prepare payment requests, and assist in the preparation, tracking, reporting and processing of legal expenses.
• Perform other functions which may be assigned by the direct manager from time to time.

Qualifications

• Bachelor's Degree in Legal Management, Political Science, Business Administration, or any related field (law school experience is an advantage).
• At least 3 years of experience in a paralegal or administrative support role, preferably in a legal or compliance department within a large or complex organization.
• Knowledge of legal and compliance processes and documentation.
• Proficiency in MS office basics, such as Word, Excel, PowerPoint, Teams, SharePoint, etc.
• Skilled in document and workflow management.
• Proven experience working with or in government or regulatory bodies is preferred.

• Excellent research and analytical skills.

• Highly organized with great attention to detail, ability to multitask and keep projects and matters on track.

• Proven ability to work collaboratively in a team environment, with strong communication and interpersonal skills.
• Familiarity with legal technology and tools, and a willingness to continuously improve processes and workflows.
• Experience in land acquisition and titling preferred.

Core Competencies

• Confidentiality and discretion in handling sensitive information.
• Strong organizational and time-management skills.
• Ability to multitask and work under pressure.
• Accuracy and attention to detail.
• Proactive problem-solving attitude.