Executive Assistant

Provides administrative support to the Corporate Planning department, specifically assisting the Business Development and Data Analytics teams. This role is responsible for ensuring the smooth operation of administrative tasks, supporting data collection and reporting processes, coordinating meetings, and facilitating communication within the department. The Corporate Planning Admin is essential for maintaining organizational efficiency and aiding the teams in achieving their strategic goals.

Key Responsibilities

• Administrative Support:
• Provide comprehensive administrative support to the Corporate Planning Manager, Business Development, and Data Analytics teams.
• Organize and maintain departmental files, documents, and reports, ensuring all records are up-to-date and accessible.
• Prepare meeting agendas, take detailed minutes, and follow up on action items.
• Data Coordination and Reporting:
• Assist the Data Analytics team in gathering, organizing, and maintaining data for reporting purposes.
• Ensure the timely and accurate delivery of data and reports required for corporate planning initiatives.
• Help in preparing and distributing reports, presentations, and other documents related to business development and data analytics projects.
• Meeting Coordination and Scheduling:
• Schedule and coordinate internal and cross-departmental meetings for the Business Development and Data Analytics teams.
• Arrange conference calls, video meetings, and in-person meetings as required.
• Assist in the preparation of materials for team meetings, presentations, and strategic sessions.
• Assist in booking necessary arrangements for meetings and events spearheaded by the Corporate Planning Department.
• Team Collaboration and Communication:
• Act as the main point of contact for internal communication within the Corporate Planning department, facilitating information flow between the Business Development and Data Analytics teams.
• Coordinate communication between Corporate Planning and other departments for project updates, data requests, and strategic planning.
• Help organize team initiatives, workshops, and strategy sessions.
• Project Support:
• Assist the Business Development and Data Analytics teams in project coordination, ensuring deadlines are met and resources are properly allocated.
• Help manage project timelines and track progress on key initiatives.
• Provide administrative assistance in preparing project documentation, business cases, and strategic planning reports.
• Process Improvement and Efficiency:
• Identify opportunities to improve administrative processes within the Corporate Planning department.
• Assist in implementing best practices for document management, reporting, and meeting coordination.
• Help streamline communication and collaboration between the Business Development and Data Analytics teams to improve efficiency.

Qualifications

• Education: Bachelors degree in Business Administration, Office Management, or a related field.
• Experience: 2+ years of administrative experience, preferably in a corporate setting or supporting teams in a planning or business development function.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
• Experience with project management software and tools is an advantage.
• Familiarity with data analytics tools and processes is a plus.
• Communication Skills: Strong verbal and written communication skills, with the ability to coordinate and liaise across teams.
• Organizational Skills: Excellent time management, multitasking abilities, and attention to detail.
• Collaboration Skills: Ability to work effectively in a team environment, supporting multiple teams with diverse needs.

Key Competencies

• Strong organizational and multitasking skills
• Proactive problem-solving and initiative
• Effective communication and coordination
• Attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment