Accounting Associate

Relevant Skills and Knowledge

• Demonstrates strong knowledge in general accounting and bookkeeping, with a proven ability to maintain consistency and accuracy while minimizing errors. Possesses keen attention to detail and produces work with a high degree of precision. Proficient in Microsoft Excel, leveraging advanced functions to support financial reporting and data analysis.

Duties and responsibilities :

• Maintains accurate and up-to-date financial records and books of accounts, ensuring timely recording of daily financial transactions and reconciliations.
• Responds promptly and professionally to inquiries related to financial processes, documentation, and records.
• Prepares and submits periodic financial reports and statutory requirements to government agencies, including the SSS, PHIC, HDMF, BIR, SEC, and Insurance Commission (IC), in compliance with regulatory deadlines and standards.

Other related duties.

• Check Voucher Preparation and Monitoring. Prepares and processes check vouchers (CVs) for all approved disbursements and collections. Ensures accuracy and completeness of supporting documents (invoices, POs, DRs, ORs, billing statements, etc.) before CV creation. Assigns correct account titles and cost centers to transactions in accordance with the company's chart of accounts. Logs, tracks, and monitors the status of all CVs—pending, under approval, processed, or released. Ensures CVs are properly filed and stored for easy reference and audit compliance.
• Accounts Payable (A/P) Processing. Verifies the validity and accuracy of supplier billings and prepares the corresponding CVs for payment. Ensures timely processing of payable transactions to avoid penalties and maintain good supplier relationships. Coordinates with internal departments to confirm receipt of goods/services before payment release. Maintains an updated accounts payable aging schedule and flags overdue or disputed accounts.
• Accounts Receivable (A/R) Monitoring. Records and monitors incoming payments and customer collections. Prepares CVs and official receipts related to reimbursements or customer credits. Reconciles customer payments against issued invoices and billing statements. Monitors A/R aging and coordinates with concerned departments for follow-ups on overdue accounts.
• Reconciliation and Validation. Ensures all entries related to check vouchers are properly posted to the accounting system. Conducts periodic reconciliations between books and supplier/customer records to ensure accuracy. Validates figures, account codes, and documents for completeness and consistency.
• Sorts documents and posts debits/credits to proper account. Balances entries and makes necessary corrections. Verifies statement items and totals with department records.
• Reporting. Generates reports on CVs processed, A/P and A/R summaries, and payment schedules for management review. Provides monthly and quarterly updates on payables and receivables aging.
• Coordination and Communication. Coordinates with suppliers, clients, and internal departments regarding disbursements, collections, and supporting documents. Responds to inquiries and concerns related to check voucher status, payment schedules, and financial documentation.
• Compliance and Documentation. Ensures that all financial transactions are supported with proper documentation for internal and external audits. Assists in the preparation and submission of financial documents as required by government agencies (BIR, SEC, etc.). Adheres to internal accounting policies and controls to ensure compliance with financial standards.
• Other Related Duties. Assists in month-end and year-end closing procedures. Participates in process improvement initiatives within the finance department. Performs other accounting or administrative tasks as may be assigned by the immediate supervisor or management.

Requirements:

• Educational Background: Must be a college graduate. Preferably a graduate of BS Accountancy or a related course in accounting or finance.
• Professional Experience: With relevant work experience in an audit firm is an advantage. Preferably with background in HMO, insurance, or healthcare industries.
• Technical and Professional Skills: Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Strong analytical, numerical, and organizational skills. Detail-oriented with the ability to multi-task and manage priorities effectively. Excellent written and verbal communication skills in English.
• Behavioral Competencies: Demonstrates a high level of integrity and ethical standards, especially when working with confidential and sensitive financial data. Promotes transparency, fairness, and accountability in coordination with various functional departments.
• Work Conditions: Willing to work on a shifting schedule as required. Must be willing to report on-site at Malate / Makati. Must be available to start immediately (ASAP).
• Mandatory Government Requirements: Must have valid and active SSS, Pag-IBIG, PhilHealth, and TIN numbers/documents.