Corporate Secretary

Job Position Summary

Corporate Secretary is responsible for providing support to the Group Corporate Compliance team effectively coordinating board, committee, and stockholders' meetings, responsible for corporate governance, including documenting board meetings, executing official documents, and ensuring compliance with regulations in Philippines. This position is also responsible for maintaining corporate records, collaborating with the senior management ensuring strict adherence to regulatory requirements.

Key Roles and Responsibilities

• Work independently to engage a full set of company secretarial duties for Philippines companies, including preparing minutes and resolutions, handling corporate documentation, liaising with auditors, bankers, and other professional advisors and government authorities and coordinating with local professional firms / 3rd parties etc. on the documentations.
• Ensures timely and accurate submission of related filings with ensures periodic compliance with Securities and Exchange Commission (SEC), the Bureau of Internal Revenue (BIR), or the local government authorities etc.
• Attend to the formalities of board meetings including the preparation of board packs and the minutes of meetings.
• Act as the Corporate Secretary for entities in the Philippines, ensure compliance of all statutory matters pertaining to Philippines companies.
• Produce quarterly compliance reporting for all Philippines companies, and coordinating amongst internal and external parties as required.
• Coordinating and liaising with other departments of the company as required.
• Liaison with lawyers, notary public on notarization and legalization of documents.
• Other job related duties as assigned.

Relationship

Internal:

• Group Corporate Compliance
• Legal
• Finance

External:

• Auditors, bankers, and other professional advisors and government authorities (for example Securities and Exchange Commission (SEC), the Bureau of Internal Revenue (BIR)) etc.
• Lawyers, notary public etc.

Job Experience, Functional Knowledge and Qualifications

Education / experience / technical skills required:

• University graduate with Corporate Governance, Business, Law or related degree
• Minimum of 8 years of experience in corporate secretarial legal or governance role with 2 years in-house role experience which will be advantage
• Proven ability to handle complex and high-level tasks independently
• Solid experience in the preparation of board minutes/resolutions and relevant corporate documents
• Proficiency in Microsoft Word and Excel
• Knowledge of legal documents, AML and KYC requirements

General skills / attributes / other:

• Mature, detail-oriented
• Self-starter and able to work independently to meet tight deadlines
• Excellent command of written and spoken English

Competencies

• Analysis and problem solving
• Listening and communicating
• Collaboration, inclusion and teamwork
• Customer focus
• Planning and organizing
• Initiative
• Accountability

Job Type: Full-time

Pay: Php50, Php100,000.00 per month

Work Location: In person