Executive Assistant to the Vice President for Retail and Marketing

3 days ago

Makati City, National Capital Region, Philippines Philippine Pastries Inc. (Bizu Catering Studio) Full time ₱900,000 - ₱1,200,000 per year

About the Role

We're looking for a highly organized, intelligent, and composed Executive & Personal Assistant to support the Vice President for Retail and Marketing of Bizu Groupe —

This is a pivotal role supporting a fast-paced executive who oversees multiple departments across Retail, Marketing, and Operations. You'll serve as her trusted right hand — managing priorities, streamlining communication between teams, and ensuring that projects and directives are executed with clarity and follow-through.

If you excel in people coordination, structured communication, and multitasking — and you thrive in an environment where precision and professionalism matter — this role gives you a front-row seat to strategic leadership within one of the country's most respected F&B groups.

What You'll Do: Executive Support

  • Manage the VP's calendar, meetings, emails, and correspondence with professionalism and confidentiality.
  • Prepare executive briefs, reports, and presentations to support leadership discussions.
  • Track priorities, decisions, and follow-ups across multiple business units.
  • Coordinate communication with internal teams and external partners.
  • Maintain organized systems for documentation, approvals, and reporting.

Cross-Department Coordination

  • Liaise with Retail, Marketing, and Operations heads to ensure alignment on goals and directives.
  • Consolidate reports, updates, and performance trackers from various teams.
  • Act as the VP's communication bridge, ensuring information is clear, timely, and accurate.
  • Support people-related coordination such as schedules, internal communications, and performance monitoring.
  • Help streamline workflows, approvals, and interdepartmental coordination.

Personal & Lifestyle Support

  • Manage select personal scheduling, errands, and travel arrangements.
  • Coordinate logistics that align both business and personal priorities.
  • Handle confidential personal matters with absolute discretion.
  • Assist in managing time and priorities to support the VP's balance across responsibilities.

What We're Looking For

  • Bachelor's Degree in Business Administration, Management, Communication, or related field.
  • Minimum of 3–5 years of experience as an Executive Assistant or similar senior support role.
  • Exceptional communication and writing skills; can handle correspondence independently.
  • Proven ability to manage multiple priorities and stakeholders with tact and efficiency.
  • Highly organized, detail-oriented, and proactive — someone who anticipates needs before being asked.
  • Proficient in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Notion, or Trello).

Preferred:

  • Experience in Retail, Hospitality, or Lifestyle industries.
  • Background supporting a senior executive managing multiple business units.
bizucommi

Job Type: Full-time

Benefits:

  • Employee discount
  • Health insurance
  • Life insurance
  • Promotion to permanent employee

Work Location: In person

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