Legal and Personal Secretary to the CEO

2 days ago

Manila, National Capital Region, Philippines Ideal Ignite Full time
Position Overview

The Legal and Personal Secretary to the CEO provides high-level administrative, legal, and personal support to the Chief Executive Officer. This role requires exceptional organizational skills, discretion, and the ability to manage sensitive information while ensuring smooth day-to-day operations for both corporate and personal matters.

Key Responsibilities
Legal Support
  • Draft, review, and proofread legal documents, contracts, and correspondence.
  • Maintain and organize legal files, case records, and compliance documentation.
  • Coordinate with external counsel, regulatory agencies, and internal stakeholders on legal matters.
  • Monitor deadlines for filings, hearings, and compliance requirements.
  • Conduct basic legal research and prepare summaries for the CEO's review.
Executive & Administrative Support
  • Manage the CEO's calendar, schedule meetings, and coordinate appointments.
  • Handle confidential communications, emails, and phone calls with professionalism.
  • Prepare reports, presentations, and meeting minutes.
  • Organize travel arrangements, itineraries, and logistics for both business and personal engagements.
  • Ensure smooth coordination between the CEO and internal/external stakeholders.
Personal Assistance
  • Support the CEO with personal tasks including household management, family scheduling, and personal appointments.
  • Liaise with service providers, vendors, and personal contacts on behalf of the CEO.
  • Maintain discretion and confidentiality in handling personal and professional matters.
Qualifications
  • Bachelor's degree in Law, Legal Management, Business Administration, or related field.
  • Prior experience as a Legal Secretary, Paralegal, or Executive Assistant (minimum 2–3 years preferred).
  • Strong knowledge of legal terminology, documentation, and compliance processes.
  • Excellent organizational, multitasking, and time-management skills.
  • Outstanding communication skills (written and verbal).
  • High level of discretion, integrity, and professionalism.
  • Proficiency in Microsoft Office Suite, Google Workspace, and case/document management systems.
Key Competencies
  • Attention to detail and accuracy in legal and administrative tasks.
  • Ability to prioritize and manage multiple responsibilities under pressure.
  • Strong interpersonal skills to interact with executives, clients, and stakeholders.
  • Adaptability to handle both corporate and personal matters seamlessly.
  • Confidentiality and trustworthiness in managing sensitive information.

This role reports directly to the Chief Executive Officer (CEO)

If interested, please send your application to

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