Executive Assistant

2 days ago

Bacolod City, Western Visayas, Philippines 61bbb7a4-cb1b-4c21-bd76-b579a65a63a1 Full time ₱400,000 - ₱600,000 per year

Key responsibilities

  • Calendar and schedule management: Coordinate complex scheduling and appointments, manage calendars, and prepare meeting agendas.
  • Communication: Act as a gatekeeper by screening and directing phone calls and emails, and draft and format internal and external communications.
  • Travel arrangements: Arrange and manage all travel logistics, including flights, accommodations, and transportation.
  • Meeting coordination: Organize meetings, conferences, and prepare minutes.
  • Document and information management: Prepare, organize, and maintain files and documents, and assist in preparing reports and presentations.
  • Expense management: Track daily expenses and prepare weekly, monthly, or quarterly reports.
  • Administrative support: Provide general administrative support, such as filing, managing office supplies, and handling correspondence.
  • Liaison: Act as a liaison between the executive, employees, and external partners.
  • Problem-solving: Handle crises and problems as they arise, requiring resourcefulness and quick thinking.

Key skills and qualifications

  • Professional experience: Prior experience as an Executive Assistant or similar role.
  • Technical skills: Excellent knowledge of Microsoft Office Suite and familiarity with office equipment and applications like e-calendars.
  • Organizational skills: Outstanding time management and organizational skills are crucial for handling multiple tasks.
  • Communication: Excellent verbal and written communication skills are essential.
  • Discretion: Ability to maintain strict confidentiality.
  • Other attributes: Ability to work independently, be proactive, and stay calm under pressure.

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