Executive / Administrative Assistant

2 days ago

Bacolod City, Western Visayas, Philippines CoDev Full time ₱250,000 - ₱500,000 per year


Overview

seeking a highly organized and resourceful Executive/Administrative Assistant to provide direct support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping operations running seamlessly behind the scenes.



Responsibilities

  • Executive Support

    • Manage complex calendars and coordinate meetings.

    • Handle communications on behalf of executives, including emails, scheduling, and document preparation.

    • Prepare presentations, reports, and meeting materials.

    • Maintain confidentiality and handle sensitive information with professionalism and discretion.

  • Administrative & Operational Tasks

    • Maintain organized filing systems, records, and databases.

    • Process expense reports, vendor invoices, and other administrative documentation.

    • Support project coordination, tracking tasks, and following up on deadlines.

    • Serve as a liaison between executives, internal teams, and external stakeholders.

  • Communication & Coordination

    • Draft and proofread correspondence and internal communications.

    • Coordinate logistics for company events, board meetings, or team activities.

    • Ensure that daily priorities and long-term initiatives remain on track.



Qualifications

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar support role.

  • Strong organizational skills with excellent attention to detail.

  • Exceptional written and verbal communication abilities.

  • High degree of professionalism, confidentiality, and discretion.

  • Proficiency in Microsoft Office or Google Workspace tools (Docs, Sheets, Calendar, etc.).

  • Ability to multitask and prioritize in a fast-moving environment.

Preferred Skills

  • Experience supporting executive-level leadership or cross-departmental coordination.

  • Familiarity with project management or CRM tools (Asana, HubSpot, Slack, etc.).

  • Previous experience in a remote or hybrid work setting.

The Ideal Candidate

The right person for this role is adaptable, proactive, and reliable. They don't just wait for instructions—they anticipate needs, find solutions, and make things easier for the people around them. If you're a detail-driven professional who takes pride in being "the person who makes everything work," we'd love to meet you.



Required Skills

asana, executive assistant, hubspot

Years of Experience Needed

3

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