Executive Assistant

2 days ago

Bacolod City, Western Visayas, Philippines MB UNITED COMMERCIAL Full time $40,000 - $80,000 per year

Job Summary:

This role provides thorough administrative support to the executive team, helping to streamline corporate operations and ensure adherence to regulatory standards. It demands excellent organizational abilities, keen attention to detail, and the capacity to juggle multiple tasks efficiently.

Duties and Responsibilities:

Provide administrative and operational support to the executive team.

Coordinate logistics activities, ensuring efficient scheduling, delivery, and transportation of materials.

Manage and oversee the handling, storage, and documentation of cement, adhering to safety and quality standards.

Supervise and lead staff and drivers, ensuring clear communication, task delegation, and operational efficiency.

Serve as a key point of contact for customers and suppliers, coordinating orders, deliveries, and issue resolution.

Maintain and balance cement inventory and manage overall stock levels, including receiving and dispatch documentation.

Ensure accurate reporting and reconciliation of cement movement and stock.

Oversee purchasing operations, including sourcing, placing orders, and ensuring timely procurement of materials.

Process incoming orders from customers and coordinate with suppliers for fulfillment.

Take on a supervisory role, managing day-to-day staff performance, and supporting team development.

Support the enforcement of company policies and compliance with regulatory and safety requirements.

Organize and maintain administrative records, assist in report preparation, and support internal audits.

Handle multiple responsibilities simultaneously while meeting tight deadlines.

Qualifications:

· Proven decision-making skills and the ability to take initiative in a fast-paced environment.

· Strong attention to detail and accuracy in administrative and inventory tasks.

· Excellent communication and interpersonal skills; able to interact effectively with staff, suppliers, and clients.

· Strong organizational skills with the ability to multitask and prioritize work.

· Knowledgeable in financial and administrative procedures, including purchasing and inventory control.

· Time-oriented, with the ability to meet strict deadlines and manage schedules efficiently.

· Previous experience in a supervisory or team leadership role is required.

· Proficiency in logistics and cement industry practices is an advantage.

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