Accounts Payable Assistant

6 hours ago

Malabon, Philippines Ideal Macaroni & Spaghetti Factory Inc. Full time ₱240,000 - ₱360,000 per year

Job Summary:

The Accounts Payable Analyst is primarily responsible for accurately processing and encoding all company-related expenses into the SAP system. This role ensures the timely and efficient handling of vendor invoices, employee reimbursements, and other payable transactions while maintaining compliance with company policies and accounting standards. In an FMCG setup, the role plays a critical function in managing high-volume, fast-paced transactions across multiple departments and suppliers.

Key Responsibilities:Invoice Processing & Data Entry:

  • Accurately encode all accounts payable transactions, including utility bills, supplier invoices, expense reports, and other disbursements into SAP.
  • Match purchase orders, receiving reports, and invoices to ensure proper authorization and documentation.
  • Validate the correctness of general ledger codes, cost centers, and tax entries.
  • Monitor the completeness of invoice submissions and follow up on missing or incorrect documents.

Vendor Management:

  • Coordinate with procurement and warehouse teams to resolve discrepancies between invoice amounts and actual receipts.
  • Communicate with vendors regarding payment status, discrepancies, or required documentation.
  • Maintain and update vendor master data in SAP as needed.

Payment Processing:

  • Prepare payment runs (check, bank transfer, etc.) in accordance with agreed timelines and payment terms.
  • Ensure accurate tagging of paid invoices in SAP and maintain proper archiving of supporting documents.

Reconciliation and Reporting:

  • Assist in monthly closing activities, including AP subledger to general ledger reconciliations.
  • Prepare schedules and reports as required by auditors or management.
  • Support the Finance team in budget monitoring by providing accurate expense records.

Compliance & Controls:

  • Ensure adherence to company accounting policies and internal controls.
  • Assist in audits by providing requested documents and explaining processes as needed.
  • Monitor duplicate invoice entries and report any irregularities or non-compliance issues.

Qualifications:

  • Bachelor's Degree in Accountancy, Finance, or related field.
  • At least 1–2 years of experience in Accounts Payable or general accounting, preferably in an FMCG setup.
  • Proficient in using SAP
  • Strong attention to detail and accuracy in data entry.
  • Good understanding of accounting principles, tax (e.g., VAT withholding), and internal controls.
  • Strong organizational and communication skills.

WORK SCHEDULE: MONDAY TO FRIDAY

Job Types: Full-time, Permanent

Pay: Php20, Php30,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Employee discount
  • Free parking
  • Health insurance
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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