accounting supervisor

I. Job Summary

The Accounting Supervisor for Accounts Payable manages and oversees the end-to-end accounts payable function to ensure accurate, timely, and compliant processing of supplier invoices, expense reimbursements, and payment transactions. The role maintains strong vendor relationships, ensures compliance with internal controls, and supports the financial health of the company.

II. Key Responsibilities1. Accounts Payable Management

• Oversee daily processing of supplier invoices, debit/credit memos, utility bills, employee reimbursements, and petty cash liquidations.
• Ensure accurate coding, matching, and posting of invoices aligned with company policies (3-way or 2-way matching).
• Monitor aging of payables; ensure timely payments to avoid supply disruption
• Ensure completeness and correctness of AP records in the ERP/accounting system.

2. Vendor Coordination & Reconciliation

• Maintain strong relationships with suppliers and service providers.
• Address and resolve invoice discrepancies, billing issues, and payment inquiries in a timely manner.
• Conduct monthly supplier statement reconciliations.
• Coordinate with Purchasing, Logistics, and Warehouse teams on delivery receipts, PO issues, or quantity/price variances.

3. Compliance & Internal Controls

• Ensure compliance with accounting standards, and company policies.
• Review documents for completeness and accuracy before approval and posting.
• Support internal and external audits by providing accurate and organized AP records.
• Implement and enhance internal controls to prevent errors or fraudulent transactions.

4. Reporting & Analysis

• Prepare monthly AP reports including aging summaries, cash disbursement projections, and accrual analyses.
• Provide financial insights to management regarding payment trends, vendor performance, and cost impacts.
• Assist in month-end and year-end closing activities (accruals, adjustments, reconciliations).

5. Team Supervision & Development

• Lead and supervise the AP team (analysts/clerks), including task delegation, performance monitoring, and skills development.
• Conduct training on AP processes, internal controls, and compliance updates.
• Promote a culture of accuracy, timeliness, and continuous improvement.

III. Qualifications Education

• Bachelor's Degree in Accountancy, Accounting Technology, Finance, or related field.

Experience

• Minimum of 3–5 years relevant experience in Accounts Payable, with at least 1–2 years in a supervisory or lead role.
• FMCG experience is a strong advantage due to the fast-paced, high-volume transaction environment.

Technical Skills

• Strong knowledge of AP processes, withholding taxes, input VAT, BIR compliance, and month-end closing.
• Proficient in ERP systems (SAP, Oracle, Netsuite, or similar).
• Advanced skills in MS Excel (pivot tables, lookups, data validation).

Soft Skills

• Strong attention to detail and high level of accuracy.
• Good communication and coordination skills across multiple departments.
• Ability to work under pressure and manage tight deadlines (common in FMCG operations).
• Problem-solving mindset with a proactive approach.
• Leadership and team management capabilities.

WORK SCHEDULE: MONDAY TO FRIDAY

Job Types: Full-time, Permanent

Pay: Php25, Php35,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Free parking
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person