HR Generalist for Recruitment

We are seeking a highly motivated and experienced Project-Based Recruitment and HR Generalist to support our organization on a 3-6 month contract. The successful candidate will play a critical role in executing specific HR initiatives, focusing primarily on full-cycle recruitment and providing generalist support for high-priority projects.

Note on Status: This role is initially project-based. However, based on outstanding performance, successful project completion, and business needs, there is a strong potential for conversion to a permanent or regular full-time employee status upon the conclusion of the contract period.

1. Recruitment and Selection

· Assist the Talent Acquisition Officer in sourcing, screening, online test administration and scheduling interviews for all JCVA hires, including interns. (Department assignments may be adjusted depending on organizational needs)

· Conduct background checking of identified candidates

· Support job offer preparation, pre-employment requirements and onboarding, including PCU orientation.

· Route and file recruitment-related documents.

1. Employee Records Management

· Maintain accurate applicant tracking and HRIS masterlist and ensure timely updates in HRIS.

· Ensure and maintain accurate employee records (i.e. 201 files, bonds, waivers, NDAs etc.) in SharePoint

· Support data entry, collection, document filing and/or retrieval of records for reporting and audit purposes.

1. Learning and Development

· Provide logistical and administrative support for JCVA Academy training programs, including but not limited to training bonds management, preparation of materials, cash advances, meals etc.

1. Compensation and Benefits

· Assist the Compensation and Benefits Officer on the following:

o Prepare and route project subsidies, bonds, and HMO documents, and clearance

o Maintain accuracy of HMO tracker updates (enrollment, renewal and deletion)

o Collect and verify clearance requirements for exiting employees

o Respond to employee benefits inquiries and concerns via Support Connect

1. Administrative Support, including but not limited to:

· Handle PCU procurement-related needs (assets, supplies etc.)

· Record and track OGSM expenses

· Support PCU engagement activities and company events

· Assist in PCU projects, announcements, policy implementation and compliance efforts

· Respond to basic PCU inquiries and concerns via Support Connect

1. Performs assigned work and other responsibilities associated with this position, as may be required.

KEY PERFORMANCE INDICATORS

FINANCIAL (8%)

1. Employee Utilization Support – Help ensure employees are fully assigned and 100% utilized to projects by participating in manning and business partnering meetings.

2. Timely and On-Budget RFP Processing – Submit and process all RFPs ensuring all proposals stay within the approved budget

CUSTOMER (8%)

1. Talent Attraction and Branding – Participate in career fairs and university events and conduct Open House activities to strengthen the company's employer brand and attract qualified job seekers.

2. Timely Job Posting and Candidate Generation – Ensure critical job openings are promptly posted on job portals and social media to maintain a steady flow of applicants, especially for roles without an existing pool.

3. Feedback and Evaluation Quality – Administer CSAT surveys after events (e.g., Open House) and collect post-training evaluations to identify improvements and ensure overall satisfaction with recruitment and training activities.

INTERNAL BUSINESS

1. Smooth and Timely Onboarding Support – Coordinate with Admin, secure required forms (ATR and Requisition), and ensure new hires complete all pre-employment requirements within 30 days to support an efficient onboarding process.

2. Responsive HR Support Services – Respond to and resolve Support Connect inquiries promptly to improve employee satisfaction and reduce overall response time.

3. Accurate and Timely HR Documentation – Keep trackers and records updated (Referral Tracker, PRFs, and 201 files) and upload documents to SharePoint to maintain complete, secure, and accessible HR documentation.

ORGANIZATIONAL CAPACITY/PEOPLE, LEARNING AND GROWTH

1. Quality Recruitment and Screening Processes – Complete background checks, check and grade candidate exams, ensure interview feedback forms are submitted, and screen referrals to maintain a high-quality candidate pipeline.

2. Employee Engagement and Experience – Support employee morale by delivering monthly birthday cakes, posting greetings, recognizing personal milestones, and ensuring new hires receive their welcome kits within their first week.

3. Training Delivery and Compliance – Coordinate and support all training needs (venue, materials, enrollment), ensure all required employees complete training hours per year, and administer quizzes and feedback surveys to track learning and improve future sessions.

QUALIFICATION AND COMPETENCY REQUIREMENTS

MINIMUM EDUCATION AND EXPERIENCE

1. Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.

2. Fresh graduates are welcome to apply, but prior experience in HR, recruitment, benefits administration, or procurement is a plus.

KNOWLEDGE

1. HR processes and policies (recruitment, onboarding, offboarding, performance management, compensation & benefits)

2. HR systems and tools (HRIS, timekeeping)

3. Basic financial concepts for HR (budget tracking, cost control)

4. Training and development fundamentals (planning and logistics)

5. Philippine labor laws, DOLE regulations, and compliance requirements

6. Employee relations and engagement strategies

7. Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS tools.

COMPETENCIES

1. Persuasion and Influencing – Ability to clearly express ideas and suggestions and demonstrates the ability to successfully persuade and influence others.

2. Conflict Management – Able to manage and overcome resistance or break the stalemate between individuals or other stakeholder groups.

3. Risk Management – Identifies, evaluates and prioritizes risks, followed by the coordinated and cost-effective application of resources to reduce, monitor, and control the likelihood or impact of unfavorable events or to maximize the realization of opportunities.

4. Communication: Capable to communicate ideas in a clear, succinct, and convincing way, to consider the thoughts of others that produce a broader level of conversation and sway the appropriate parties' decision-making and behavior.

ATTRIBUTES

1. Strong organizational and administrative skills.

2. Basic knowledge of HR processes, recruitment, and compensation & benefits.

3. Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS tools.

4. Excellent communication and interpersonal skills.

5. Ability to maintain confidentiality and handle sensitive information responsibly.

6. Detail-oriented with strong time management and multitasking skills.

Job Types: Fixed term, Temporary

Contract length: 6 months

Benefits:

• Opportunities for promotion
• Paid training

Application Question(s):

• are you amenable to be assigned in P. Tuazon Cubao?
• Do you have experience as HR Generalist?
• Are you proficient with HRIS, MS Office and willing to learn?
• Are you okay with Project-based contract?
• Are you a multi-tasker?
• We need to fill this position urgently, Will would you be available to start immediately?

Education:

• Bachelor's (Required)

Experience:

• Recruitment Associate: 2 years (Preferred)
• HR Generalist: 2 years (Preferred)

Work Location: In person