Admin/Procurement Associate

5 days ago

San Fernando, Ilocos, Philippines Royal Oak Hospitality & Leisure Corporation Full time ₱156,000 per year

Job Summary

The Admin / Procurement Associate supports the resort's administrative and purchasing requirements, ensuring timely and cost-efficient sourcing of goods and services essential to hospitality operations. With both a hospitality background and expertise in La Union's local market, the role bridges operational needs with reliable vendor sourcing—covering linens, F&B supplies, guest amenities, and maintenance requirements—while maintaining compliance with company standards and enhancing guest service delivery.

Duties & Responsibilities

Procurement & Vendor Management

  • Source, evaluate, and negotiate with La Union–based suppliers, prioritizing cost-efficiency, quality, and reliability.
  • Develop and maintain a supplier database specific to hospitality needs (linen, F&B, maintenance, landscaping, guest supplies).
  • Monitor vendor performance and recommend preferred partners.

Hospitality Operations Support

  • Ensure timely supply of guest-related items (room amenities, F&B, housekeeping consumables).
  • Align procurement with seasonal occupancy and event requirements.
  • Coordinate with Front Office, Housekeeping, and F&B teams to anticipate operational needs.

Administration & Documentation

  • Handle filing of permits, contracts, and compliance documentation.
  • Maintain accurate records of purchase requests, orders, and deliveries.
  • Support resort licensing and regulatory documentation (LGU, DOT, DOLE).

Financial & Compliance

  • Coordinate with Finance for budget monitoring, payments, and expense reporting.
  • Ensure procurement policies follow internal audit and ISO standards.
  • Track cost-saving initiatives without compromising guest service quality.

Resource Development

  • Establish partnerships with local farms, artisans, and service providers to support sustainable and community-based sourcing.
  • Benchmark hospitality suppliers against regional competitors to maintain quality.
  • Provide recommendations to improve cost efficiency and supply chain reliability.

Qualifications

  • Bachelor's degree in Business Administration, Hospitality Management, or Supply Chain Management.
  • At least 2 years of experience in procurement, admin, or purchasing within the hospitality industry.
  • Strong knowledge of hotel/resort operations (linen, amenities, F&B supply chain, maintenance).
  • Familiarity with La Union's local supplier market and government processes.
  • Proficiency in MS Office and basic procurement/ERP systems.

Skills & Competencies

  • Strong negotiation and vendor management skills.
  • Knowledge of hospitality-specific procurement categories.
  • Organizational and multitasking ability in a boutique resort setting.
  • Integrity, accountability, and attention to detail.
  • Effective communication in English, Filipino, and Ilocano (advantage).

Job Type: Full-time

Pay: Php12, Php13,000.00 per month

Benefits:

  • Company events
  • Employee discount
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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