Admin/Procurement Associate

5 days ago

San Fernando, Ilocos, Philippines Royal Oak Hospitality & Leisure Corporation Full time ₱156,000 per year

Job Summary

The Admin / Procurement Associate supports the resort's administrative and purchasing requirements, ensuring timely and cost-efficient sourcing of goods and services essential to hospitality operations. With both a hospitality background and expertise in La Union's local market, the role bridges operational needs with reliable vendor sourcing—covering linens, F&B supplies, guest amenities, and maintenance requirements—while maintaining compliance with company standards and enhancing guest service delivery.

Duties & Responsibilities

Procurement & Vendor Management

  • Source, evaluate, and negotiate with La Union–based suppliers, prioritizing cost-efficiency, quality, and reliability.
  • Develop and maintain a supplier database specific to hospitality needs (linen, F&B, maintenance, landscaping, guest supplies).
  • Monitor vendor performance and recommend preferred partners.

Hospitality Operations Support

  • Ensure timely supply of guest-related items (room amenities, F&B, housekeeping consumables).
  • Align procurement with seasonal occupancy and event requirements.
  • Coordinate with Front Office, Housekeeping, and F&B teams to anticipate operational needs.

Administration & Documentation

  • Handle filing of permits, contracts, and compliance documentation.
  • Maintain accurate records of purchase requests, orders, and deliveries.
  • Support resort licensing and regulatory documentation (LGU, DOT, DOLE).

Financial & Compliance

  • Coordinate with Finance for budget monitoring, payments, and expense reporting.
  • Ensure procurement policies follow internal audit and ISO standards.
  • Track cost-saving initiatives without compromising guest service quality.

Resource Development

  • Establish partnerships with local farms, artisans, and service providers to support sustainable and community-based sourcing.
  • Benchmark hospitality suppliers against regional competitors to maintain quality.
  • Provide recommendations to improve cost efficiency and supply chain reliability.

Qualifications

  • Bachelor's degree in Business Administration, Hospitality Management, or Supply Chain Management.
  • At least 2 years of experience in procurement, admin, or purchasing within the hospitality industry.
  • Strong knowledge of hotel/resort operations (linen, amenities, F&B supply chain, maintenance).
  • Familiarity with La Union's local supplier market and government processes.
  • Proficiency in MS Office and basic procurement/ERP systems.

Skills & Competencies

  • Strong negotiation and vendor management skills.
  • Knowledge of hospitality-specific procurement categories.
  • Organizational and multitasking ability in a boutique resort setting.
  • Integrity, accountability, and attention to detail.
  • Effective communication in English, Filipino, and Ilocano (advantage).

Job Type: Full-time

Pay: Php12, Php13,000.00 per month

Benefits:

  • Company events
  • Employee discount
  • On-site parking
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

  • Admin Associate

    1 week ago

    San Fernando, Central Luzon, Philippines Khandra Wong Pty Ltd Full time ₱720,000 - ₱900,000 per year

    We're hiring Khandra Wong Pty Ltd is a boutique tax firm in Australia looking for talented individuals to join our team in the Philippines.About the Role:Full-time Admin Associate who will:Ø  Manage Admin inboxo   E-mail correspondenceo   Data processingo   Routine follow-up and trackingØ  Client OnboardingØ  Handle the assembly of tax returns,...

  • Procurement and Bidding Associate

    5 days ago

    San Fernando P, Philippines Roymed Seth Pharmaceutical Full time

    QUALIFICATIONS:Graduate or undergraduate of Business, Marketing, or any related courseMinimum of 2 years solid experience in bidding, procurement, or government project documentationFamiliar with PHILGEPS and other procurement platformsProficient in Microsoft Office (Word, Excel, PowerPoint) and other online toolsHighly organized, detail-oriented, and...

  • Sales Admin Associate

    3 days ago

    San Fernando, Central Luzon, Philippines Davao Famous Bakery and Foods Inc. Full time ₱150,000 - ₱250,000 per year

    Job Description:Receives and process dealer's outlet orders, routine requests regarding outlet operations, equipment repair, delivery schedule and product pull-out/replacement, payments of rentals, utilities, drinks;Performs daily and weekly product forecasting and facilitates timely delivery of products;Conducts daily sales updates;Monitors and records...

  • Admin Assistant

    2 weeks ago

    San Fernando, Central Luzon, Philippines Una Amigo Lending Corp. Full time ₱105,360 - ₱151,200 per year

    Duties & Responsibilities:Manage the issuance of, tracking, and return of company assets such as mobile phones, SIM cards, laptops, and vehicles.Coordinate and process requests for vehicle and building maintenance.Purchase office supplies (Monthly)Monitor and maintain inventory of office equipment, fixtures, uniforms, and other assets.Oversee documentation...

  • Admin Assistant

    5 days ago

    San Fernando, Central Luzon, Philippines Una Amigo Lending Corp. Full time ₱144,000 - ₱180,000 per year

    Duties & Responsibilities:Manage the issuance of, tracking, and return of company assets such as mobile phones, SIM cards, laptops, and vehicles.Coordinate and process requests for vehicle and building maintenance.Purchase office supplies (Monthly)Monitor and maintain inventory of office equipment, fixtures, uniforms, and other assets.Oversee documentation...

  • Admin Associate

    7 days ago

    San Juan, National Capital Region, Philippines Ecoshift Corporation Full time ₱240,000 - ₱300,000 per year

    Job description:We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently. In this role, you will issue payments and track account balances, manage events, and assist with managerial administrative duties.To ensure success, an administrative associate should possess a great track record...

  • Procurement and Admin Associate

    5 days ago

    San Fernando, Central Luzon, Philippines Creativents Advertising Full time ₱192,000 - ₱240,000 per year

    Company DescriptionCreativents PH is an exhibit fabrication and event solutions company based in Manila, Philippines, with international partners in Japan, Thailand, Singapore, India, Middle East, Australia, and USA. The company completes all work in-house, from initial design concept to building displays and execution on-site.We are seeking a talented and...

  • HR Admin Staff

    3 days ago

    San Fernando, Central Luzon, Philippines Accustandard Medical and Diagnostic Supplies Full time ₱300,000 - ₱500,000 per year

    Key Responsibilities:Company Vehicle SupportMonitor and manage company car usage, scheduling, maintenance, insurance renewals, and registration.Coordinate with service centers for vehicle repairs, documentation, and upkeep.Supplier and Vendor CoordinationSource and coordinate with suppliers for employee-related materials (e.g., ID cards, lanyards, uniforms,...

  • Admin Associate

    7 days ago

    San Miguel P, Philippines Sun Group of Companies Full time ₱150,000 - ₱250,000 per year

    Job Summary:Sunland Development Corporation is in need of an Admin Associate – Billing & Collection to support the Finance and Admin Department. This role is open to fresh graduates of business-related courses who want to start their career in billing, collection, and general administration.Key Responsibilities:Prepare and issue billing statements to...

  • HR Admin Staff

    3 days ago

    San Fernando, Central Luzon, Philippines Accustandard Medical and Diagnostic Supply Full time ₱168,000 - ₱180,000 per year

    Key Responsibilities:Company Vehicle SupportMonitor and manage company car usage, scheduling, maintenance, insurance renewals, and registration.Coordinate with service centers for vehicle repairs, documentation, and upkeep.Supplier and Vendor CoordinationSource and coordinate with suppliers for employee-related materials (e.g., ID cards, lanyards, uniforms,...