Admin/Procurement Associate
5 days ago
Job Summary
The Admin / Procurement Associate supports the resort's administrative and purchasing requirements, ensuring timely and cost-efficient sourcing of goods and services essential to hospitality operations. With both a hospitality background and expertise in La Union's local market, the role bridges operational needs with reliable vendor sourcing—covering linens, F&B supplies, guest amenities, and maintenance requirements—while maintaining compliance with company standards and enhancing guest service delivery.
Duties & Responsibilities
Procurement & Vendor Management
- Source, evaluate, and negotiate with La Union–based suppliers, prioritizing cost-efficiency, quality, and reliability.
- Develop and maintain a supplier database specific to hospitality needs (linen, F&B, maintenance, landscaping, guest supplies).
- Monitor vendor performance and recommend preferred partners.
Hospitality Operations Support
- Ensure timely supply of guest-related items (room amenities, F&B, housekeeping consumables).
- Align procurement with seasonal occupancy and event requirements.
- Coordinate with Front Office, Housekeeping, and F&B teams to anticipate operational needs.
Administration & Documentation
- Handle filing of permits, contracts, and compliance documentation.
- Maintain accurate records of purchase requests, orders, and deliveries.
- Support resort licensing and regulatory documentation (LGU, DOT, DOLE).
Financial & Compliance
- Coordinate with Finance for budget monitoring, payments, and expense reporting.
- Ensure procurement policies follow internal audit and ISO standards.
- Track cost-saving initiatives without compromising guest service quality.
Resource Development
- Establish partnerships with local farms, artisans, and service providers to support sustainable and community-based sourcing.
- Benchmark hospitality suppliers against regional competitors to maintain quality.
- Provide recommendations to improve cost efficiency and supply chain reliability.
Qualifications
- Bachelor's degree in Business Administration, Hospitality Management, or Supply Chain Management.
- At least 2 years of experience in procurement, admin, or purchasing within the hospitality industry.
- Strong knowledge of hotel/resort operations (linen, amenities, F&B supply chain, maintenance).
- Familiarity with La Union's local supplier market and government processes.
- Proficiency in MS Office and basic procurement/ERP systems.
Skills & Competencies
- Strong negotiation and vendor management skills.
- Knowledge of hospitality-specific procurement categories.
- Organizational and multitasking ability in a boutique resort setting.
- Integrity, accountability, and attention to detail.
- Effective communication in English, Filipino, and Ilocano (advantage).
Job Type: Full-time
Pay: Php12, Php13,000.00 per month
Benefits:
- Company events
- Employee discount
- On-site parking
- Opportunities for promotion
- Paid training
- Pay raise
- Promotion to permanent employee
- Staff meals provided
Work Location: In person
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