Document Control Officer

2 days ago

Bacoor, Calabarzon, Philippines Toyota Bacoor Cavite, Inc. Full time ₱80,000 - ₱120,000 per year

To ensure that all documented information required by ISO Management System is properly created, reviewed, approved, distributed, stored, and controlled in compliance with ISO standards and the organization's Document Control Procedure.

Key Responsibilities:

  1. Document Control Management

  2. Maintain the master list/index of all controlled documents (procedures, work instructions, forms, manuals, etc.)

  3. Ensure documents are reviewed, approved, and issued with proper version control.
  4. Distribute updated documents to relevant personnel and retrieve/void obsolete copies.
  5. Control the issuance of uncontrolled copies when necessary, with proper authorization.

  6. Record Management

  7. Maintain an organized filing system for Level 4 records ensuring easy retrieval during audits.

  8. Ensure retention and disposal of records follow the approved retention policy.

  9. Compliance Monitoring

  10. Ensure all documented information complies with ISO requirements and organizational policies.

  11. Conduct regular checks to confirm only current version of documents are in use.
  12. Support internal and external audits by providing requested documented information.

  13. Process Improvement

  14. Assist in developing and improving document control processes.

  15. Provide feedback to process owners on inconsistencies or gaps in documented information.

Minimum Qualifications:

  • Graduate of any 4-year course.
  • Experience in document control, records management, or quality systems.
  • Knowledgeable in ISO requirements, compliance and implementation.
  • Preferably with Training Certification related to ISO 9001:2015-QMS, ISO 14001:2025-EMS and ISO 19011:2018 Internal Auditing.
  • 1-2 years of experience in Internal Auditing Functions.
  • Very detail oriented.
  • Can work independently without much guidance.
  • Ability to communicate with team members.

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