AU Accounts Payable and Payroll Associate

Setup and Location: WFH or Hybrid, (Ortigas / Alabang / Pampanga / Cebu Office)
Work Schedule: 09:00 AM to 06.00 PM AEST (07:00 AM - 04:00 PM PH Time) 
Employment Type: Full-time 

Ready to do work that actually excites you?  

The Accounts Payable and Payroll Support Officer provides financial, administrative, and clerical support to the organization. The Accounts Payable and Payroll Support Officer is responsible for completing Intuit Technologies and the associated company's payments and controlling expense processing, verifying and reconciling invoices, and processing payroll. Attention to detail is paramount, a positive attitude to all tasks is essential, and ensuring the right outcome is achieved consistently is a must.

Several of the incumbent's functions require a high level of confidentiality and privacy, as the role requires the person to deal with private company information. Being accurate and detail-oriented is key for this role. The incumbent will also need to maintain a calm, positive, and productive attitude to both internal and external stakeholders as they may have to compile information from many sources and deal with conflicting priorities.

The successful applicant may perform any combination of the essential functions shown. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification. Still, it is intended to reflect the principal job elements accurately. The successful applicant may perform any combination of the essential functions shown. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification. Still, it is intended to reflect the principal job elements accurately.

What You'll Do 

Accounts Payable

• The Accounts Payable Officer will be responsible and accountable for completing payments and controlling expenses, processing, verifying, and reconciling invoices in an accurate and timely manner.
  
• For any invoices that are not straightforward forward the incumbent would be expected to proactively seek peer review for accuracy and approval before payment. Attention to detail is a significant requirement for this part of the role.
  
• Payment runs every Wednesday once authorized by Management.
  
• Reconciliation of vendor payments to statements at end of month (EOM)
  

Credit Card Account Reconciliations

• Credit card account reconciliations will be performed on a weekly, monthly, and financial year basis against the ledger.
  
• Any issues are tracked and reconciled with the relevant work papers kept, and relevant escalation to the cardholder or cardholder's manager if any material issues are found.
  

Accounts Payable Maintenance

• The management and maintenance of the accounts payable ledger and ensuring minimum approved invoices are outstanding past due date (5% in 30 days, 1% in 90 days).
  
• Follow up on unapproved outstanding invoices regularly and as required.
  

Employee Expense Claims / Reimbursements

• You will be responsible for processing Employee Expense Claims / Reimbursements accurately and timely manner with the correct details, and approved by the appropriate team leader or manager.
  

Supplier/Vendor Accounts Creation

• You will be responsible for setting up new suppliers and vendors' accounts, end-to-end. From the completion of the supplier/vendor account request paperwork to creating the company in ConnectWise and setting payment terms.
  
• Each new supplier/vendor request should have appropriate approval from a member of the Chief Financial Officer (CFO).
  
• Telstra Invoice: Download the Intuit Technologies Telstra invoice monthly and create the dissection spreadsheet for the Senior Executive – Finance and Operations to review and approve for payment.
  
• Creates invoices for rebates that hit the bank, but there is no invoice. For example, Microsoft, which we wait until the funds are in our bank as they round their notification
  

EOM Accounts Payable Report

• You will create an End of Month Accounts Payable report and supply it to the Corporate Accountant for the monthly Board Paper.
  
• The Finance & Administration Officer will provide you with a report to review by the 10th business day of each month.
  
• This will include a detailed update on any outstanding disputes.
  

Disputes and RMAs

• Manage Disputes and RMA invoicing and complete reconciliation at EOM.
  
• Provide to the Corporate Accountant by the 7th day of each month
  
• Supporting payroll processing and automation, ensuring accuracy and compliance with relevant laws and regulations. Coordinating with finance to manage payroll schedules, commission and remuneration schedules, deductions, and benefits.
  

Requirements
What You Bring 
We're looking for someone who: 

• Certificate III in Business Administration
  
• Accounts Experience or Structured Training in Accounts
  
• Intermediate level in Microsoft Suite products, specifically, Word, Excel and Office 365.
  

Benefits

Why You'll Love Working Here 

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) 
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) 
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more 
  

Let's Talk 
If you're thinking, "this sounds like me," it probably is. Click apply. We can't wait to meet you.

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