Executive Assistant

14 hours ago

Cebu City, Central Visayas, Philippines D2B Full time ₱690,000 - ₱1,152,000 per year

Position: Executive Assistant

Salary: PHP 57,700 - PHP 96,200/month

Working Hours & Conditions: Mondays to Fridays, 6:00AM - 3:00PM PH Time

Holidays: TBD

OVERVIEW:

The company is seeking an Executive Assistant / Virtual Assistant Superstar who is proactive, organized, and thrives on ensuring smooth day-to-day operations. This individual will serve as the right hand to the directors—managing schedules, coordinating client communications, and supporting administrative and operational activities.

The ideal candidate is someone who can anticipate needs, multitask effectively, and communicate with confidence and professionalism.

RESPONSIBILITIES:

  • Prepare and manage daily rosters and schedules to ensure seamless operations
  • Book and coordinate meetings, ensuring efficient calendar management
  • Liaise with clients via email and phone, maintaining clear and professional communication
  • Prepare and send invoices and assist with basic administrative finance tasks
  • Answer and return calls from reception and clients promptly
  • Provide confidential administrative support to directors and senior leaders as required
  • Follow up with customers and clients, ensuring timely and attentive service
Requirements

QUALIFICATIONS:

Must Have:

  • Minimum 3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative support role
  • Demonstrated experience supporting C-level or senior executives in a fast-paced environment
  • Proven ability in calendar management, scheduling, and client communication
  • Strong time management skills and the ability to manage multiple priorities simultaneously
  • Tech-savvy — proficient in Google Workspace (Docs, Sheets, Calendar), CRMs, and communication tools such as Zoom, Slack, or MS Teams
  • Exceptional attention to detail and accuracy in administrative and financial tasks, including invoicing
  • Professional, reliable, and proactive — capable of working independently with minimal supervision
  • Maintains confidentiality and discretion in all professional interactions

Skills and Attributes:

  • Exceptional communicator: articulate, polished, and personable in both written and verbal interactions
  • Strong initiative and the ability to anticipate needs and act independently
  • Highly organized and detail-oriented, ensuring accuracy and efficiency in every task
  • Adaptable and resourceful, maintaining composure under pressure and solving problems quickly
  • People-oriented with a friendly, service-driven approach to internal and external stakeholders
  • Trustworthy and discreet, especially when managing sensitive or executive-level information
  • Positive and professional demeanor, representing the company with integrity in all interactions

Added Advantage:

  • Experience in client servicing and coordination
  • Ability to act as a point of contact for directors or senior management
  • Excellent verbal and written English communication skills

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