Home-Based HR Operations Admin

The DCX Client Services - Home-Based Accelerator Operations Adminis to assist with both candidate recruitment and Accelerator program operations. This role will manage candidate data, track recruiting activities, coordinate event logistics, and support onboarding processes. You will help maintain timelines, prepare program materials, arrange travel, and ensure smooth communication between Fellows, mentors, and stakeholders. The ideal candidate thrives in a fast-paced environment, has strong attention to detail, and enjoys collaborating to deliver exceptional program experiences.

REQUIRED CORE COMPETENCIES

• Organization & Time Management – Ability to manage multiple tasks, deadlines, and systems efficiently.

• Attention to Detail – Ensures accuracy in data management, timelines, and event logistics.

• Communication Skills – Clear, professional, and collaborative communication with candidates, Fellows, mentors, and internal teams.

• Adaptability – Comfortable adjusting to shifting priorities, program changes, and fast-paced environments.

• Problem-Solving – Resourceful in anticipating needs, addressing challenges, and finding effective solutions.

WHAT YOU WILL DO

Recruiting Activities

• Contact and Candidate Information Management

• Add potential candidates to Airtable

• Name, Email, LinkedIn, Metro Area

• Track nomination submissions from email/Slack correspondence into Airtable database system (from the community nomination campaign and Venture Partners like Jeff and Mel)

• Update Venture Information including:

• URL, Program (if NP or Business for Global programs)

• Coordinate hotel bookings for recruiting events

Accelerator Program Activities

• Update Asana projects with new timelines (ie: Global recruiting timeline)

• Updating the recruiting timeline in word documents with correct dates for each program

• Support onboarding activities, including building out Fellows profiles and company information in Airtable

• Confirm dietary restrictions/allergens for all event attendees

• Update Notion scripts and agendas with current year information (such as speakers, dates, times, etc)

• Manage and track communications between Mentors and update Airtable with information (dates, status, etc)

• Send calendar holds for key events

• Track and follow up on all Fellows' deliverables throughout the program, including but not limited to:

• Updated the Company Bio and deck for each event

• Travel information

• Prepare travel plans for mentors, including booking cars and shuttles for events

• Support the team by preparing the first draft of rooming assignments for Accelerator events for both mentors and Fellows

• Preparing the initial draft (V1) of virtual event scripts

• Supporting "Rest & Renewal" requests by coordinating between Founders and property owners to facilitate successful bookings

• Compiling and organizing Founder requests into a Digest Newsletter draft on a bi-monthly basis

Accelerator Communication Activities

• Update email templates with correct dates and locations for each program email - including but not limited to: each program's 9-month comms, application comms (ie: emails to MG, T12, T20, etc), portfolio offerings

Portfolio Services Activities

• Set up Zoom calendar invites for Primers

• Track portfolio offering information, like primer attendance, in AirTable

WHAT WE LOOK FOR

• Education Bachelor's degree in Business Administration, Communications, Event Management, or related field, or equivalent work experience.

• Experience: Minimum of 2-3 years proven experience in recruitment coordination, program support, or event operations.

• Language Proficiency: Strong verbal, written, and English communication skills.

• Working schedule: Ability to work overnight/graveyard shifts in Philippine time or within US operating hours.

• Technical Skills:

• Proficiency in tools such as Airtable, Asana, Notion, and Google Workspace; familiarity with Slack preferred.

• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.

• Excellent written and verbal communication skills with a collaborative mindset.

• High attention to detail and commitment to accuracy in data entry and program materials.

• Ability to adapt quickly in a fast-paced environment and handle sensitive information with discretion.

WHAT WE OFFER

• Salary Range: Php 52,000

• Industry: Non-profit Venture Building Company

• Job Type: Full-time

• Work Shift: 8:00 AM - 5:00 PM Mountain Time (USA)

• Workdays: Monday through Friday (USA)

Benefits of working with us:

• Industry-leading salary packages

• Permanent work-from-home setup

• Company equipment provided

• Internet stipends upon regularization

• HMO Coverage

• PTO credits and service incentive leaves

• Major spring and winter company live events

• Monthly employee appreciation virtual events

• Company-provided career skills training courses

• A company culture focused on your personal and professional growth

WHO WE ARE

DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.

At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members.

If you are on the lookout for a company that values growth and places a strong emphasis on its people centered culture, then DCX is the place for you. As we say around here, LET'S GROW