Admin Assistant/Receptionist

7 days ago

Angeles P, Philippines Paragon Global Offshoring Corp. Full time

Admin Assistant / Receptionist – Morning & Night Shift

  • Hiring 2 positions: 1 Morning Shift and 1 Night Shift
  • Manage front-desk operations and provide administrative support
  • Coordinate daily office activities and handle basic clerical tasks

Morning Shift Requirement:

  • Must have a basic background or knowledge in accounting or bookkeeping
  • Familiarity with Xero is an advantage

Night Shift Requirement:

  • No accounting or bookkeeping background required

Both Roles Require:

  • Strong organizational and communication skills
  • Attention to detail and professionalism

Receptionist/Front Desk Tasks

  • Greet and assist visitors, clients, and employees upon arrival.
  • Answer and direct incoming phone calls and manage general inquiries.
  • Maintain the cleanliness and organization of the reception area.
  • Manage incoming and outgoing mail and courier services.

Client Support Tasks

  • Serve as the initial point of contact for client inquiries, providing prompt and professional responses.
  • Manage client inquiries received through social media, website of the EMPLOYER or its Clients.
  • Assist in resolving basic client concerns or escalating them to appropriate departments.
  • Ensure client records and communications are properly documented and maintained.

Bookkeeping and Tracking

  • Monitor and record financial transactions, invoices, and receipts.
  • Assist with expense tracking, petty cash management, and preparing financial reports.
  • Coordinate with the accounting team to ensure timely submission of necessary documents.

Facilities and Office Management

  • Manage office facilities and coordinate with vendors and service providers for repairs, maintenance, and supplies.
  • Oversee and supervise the Facilities Assistants, including their schedules, tasks, and attendance.
  • Address facility-related issues and ensure a safe and productive work environment.
  • Oversee deliveries and inventory management to ensure smooth office operations.
  • Handle client complaints in coordination with relevant teams to ensure timely resolution.

Tasks Assigned by the CEO and Company

  • Provide administrative support to the CEO, including scheduling meetings, and managing correspondence.
  • Assist with company-wide initiatives, special projects, and events as directed.

Additional Tasks as Required by Business Needs

  • Perform other administrative, operational, or project-based tasks as deemed necessary to support the company's goals and objectives.
  • Education: Bachelor's degree in Business Administration, Office Management, Accounting, or a related field (preferred).
  • Experience: 6 months of experience in a client-facing or administrative role.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Basic knowledge of bookkeeping and financial record-keeping.
  • Proficiency in Microsoft Office and other office management tools.
  • Professional appearance and demeanor.
  • Ability to handle confidential information with integrity

Job Type: Full-time

Pay: Php643.67 per day

Benefits:

  • Company Christmas gift
  • Health insurance
  • Promotion to permanent employee

Work Location: In person

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