Assistant, Experienced Legal Recruitment

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our people are globally minded, enterprising, collaborative and committed to excellence, and represent 125 nationalities and speak 92 languages.

Position Summary

The Experienced Legal Recruitment Assistant will play a key role in advancing our Experienced Legal recruitment toward becoming a best-in-class function. This position supports all stages of the recruitment process, helping to execute talent strategies, maintain data integrity within tracking systems, and foster strong communication with stakeholders. The role also contributes to building robust talent pipelines across multiple practice groups and all U.S. offices.

The ideal candidate will have excellent client relationship management skills and outstanding professional presence while balancing stakeholder and candidate relationships. They will need strong time management, organization and process driven skills while supporting multiple requisitions. This position also has a high focus on attracting and retaining top talent by providing a positive candidate experience, maintaining regular candidate communication, overseeing interview scheduling and providing feedback to each candidate in a professional and timely manner. The role requires an individual who continuously strives to cultivate a proactive recruitment process that is engaging, strategic and efficient.

Duties and Accountabilities1

• Support recruitment on varies stages in the recruitment process across multiple requisitions (e.g., job postings, applications, pipelining, interviews, candidate management, offer management, agency engagement etc.)
• Proactively mitigate recruitment challenges, provide regular communications to relevant leadership, on any requisitions aligned with the practice group(s)
• Ensure and maintain all elements of agency management (e.g., fee agreements, preferred vendors, tracking management, kick-off calls, communications, etc.)
• Assist in developing sourcing strategies utilizing various channels to cultivate robust pipelines, and candidate outreach to identify top talent in the market
• Manage the candidate scheduling process (e.g. collecting candidate availability, communicating with recruiting agencies, requesting interview scheduling, and greeting candidates on WebEx interviews, etc.)
• Review resumes for prospective candidates to assess their knowledge, skills and experience to best suit open positions
• Collaborate closely with hiring managers, cross-function teams and key stakeholders throughout the recruitment process to ensure we proactively meet their hiring needs and goals
• Assist in generating market intelligence, develop deep expertise as a subject matter expert, and promote recruitment best practices
• Support recruitment initiatives across the Business Services and Experienced Legal Recruitment team (e.g., branding initiatives, LinkedIn utilization and expansion, sourcing efforts, etc.)
• Ensure ATS and recruitment reporting are accurate and proactively share data-centric updates with internal stakeholders
• Coordinate with various cross functional teams and manage the offer process (i.e., immigration, conflicts, general council, compensation, mobility, etc.)

Qualifications

• 1+ years of recruitment or assistant experience; professional services industry or a search firm preferred
• Strong technical skills on the following applications: Outlook, Word, Excel, PowerPoint; knowledge of Applicant Tracking Systems
• Detail oriented, with strong administrative skills
• Superior customer service and relationship-building skills to provide an exceptional candidate and stakeholder experience
• Exemplify a tenacious, growth-oriented mindset and demonstrate a willingness to tackle challenges and embrace new ideas
• Committed to contribute, collaborate and consult on the recruitment strategy for the Business Services and Experience Legal Recruitment teams
• Excellent business acumen, strong verbal and written communication skills
• Demonstrates effective time management strategies to balance recruiting initiatives, meet candidate expectations, addresses client needs and manage multiple projects simultaneously
• Ability to thrive in a fast-paced, deadline-driven environment by being self-motivated and achievement-oriented
• Committed to fostering an inclusive and culturally sensitive environment

Location & Reporting

• This role is based on Manila office
• This role reports to the Experienced Legal Recruitment Manager – Americas based in New York office.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or modifies the at-will nature of employment