Virtual Admin Assistant

6 hours ago

Manila, National Capital Region, Philippines REMOTE STAFF, INC. Full time ₱1,500,000 - ₱3,000,000 per year

Full time: (40hours/week)

Working Time Schedule: Thursday - Monday 9 AM - 6 PM AEST | 7:00 AM - 4:00 PM PHT

Why choose Remote Staff?

  • 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
  • 15+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007
  • Competitive and negotiable compensation (depending on skill level & experience
  • 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

About Us:

Our client is a rapidly growing civil construction company specializing in drilling, pits, and pipe installations for power, communications, and water infrastructure projects. To support their expanding operations, they are seeking a dedicated Administrative Assistant to assist with various administrative tasks, data entry, and process streamlining.

Job Overview:

We are looking for an experienced Administrative Assistant to provide remote support to the business owner and administration team. This role involves handling construction-related documentation, ensuring accurate data entry across multiple systems, and managing job status updates. The ideal candidate is detail-oriented, proactive, and capable of working independently. Key Responsibilities:

  • Data Entry & Documentation: Upload job site photos and information into company systems, ensuring accuracy and compliance with internal requirements.
  • Quality Control: Cross-reference data across different systems, verifying that all job-related documentation meets company and contractor standards.
  • Process Management: Monitor and update job statuses, ensuring that completed work is properly documented and ready for submission.
  • Communication: Liaise with construction workers via text or messaging platforms to request corrections or clarifications on submitted job information.
  • Report Generation: Assist with running reports and compiling data for management review.
  • Standard Operating Procedures (SOPs): Document administrative processes and create instructional guides (written or video) to support internal process improvements.
  • General Administrative Support: Perform additional administrative tasks as required, including filing, organizing receipts, and data entry.

Requirements:

  • Experience: Minimum 2 years of administrative experience, preferably in a fast-paced environment.
  • Attention to Detail: Strong ability to review and verify information for accuracy.
  • Initiative & Problem-Solving: Ability to work independently and think critically to resolve minor issues.
  • Communication Skills: Strong written and verbal English communication skills to interact with team members effectively.
  • Technical Skills: Comfortable using multiple digital platforms; experience with construction-related software is a plus but not required. Experience in is preferred
  • Adaptability: Willingness to learn new processes and take on evolving responsibilities as the company grows.

Preferred Qualifications:

  • Previous experience working with Australian companies (preferred but not required).
  • Prior exposure to the construction industry is a bonus but not necessary.

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