Program Support

EverFree Philippines, previously known as Paglaum Training International (PTI), is a non-profit, non-governmental organization based in the Philippines. For over 15 years, it has been serving survivors of exploitation and at-risk individuals.

Our Vision is freedom for all.

Our Mission is to end exploitation with better care, better data, and stronger collaboration.

We listen to Survivor Voices.  We empower Survivors to Lead.  We amplify Survivor-led Solutions.  We build systems informed by Survivor Insights.

We are looking for competent and compassionate individuals to join the EverFree team

The Program Support and Admin Assistant is responsible in providing administrative, logistical, and other related support to ensure effective delivery of EverFree programs and services to its beneficiaries.  Part of the role is handling payment transactions to effectively carry out organizational activities.  Critical to the role is the ability to organize, prioritize tasks, manage time, perform multiple tasks, and to communicate effectively with staff, clients, and partners.

Duties and Responsibilities:

Administrative

1. Revolving Fund Custodian

Reviews revolving fund requests and release payments to employees, suppliers or vendors

Prepares revolving fund vouchers for weekly cash count

Processes reimbursements, records payments and excess money from employees' cash advances

Deposits grants/collections received and returned excess money from employees' cash advances to EverFree bank

Acts as custodian of accountable forms such as Cash Advance Form and Revolving Fund Voucher

Prepares official receipts, monitors issuance and its validity/expiry

2. Procurement

Processes purchase requests from employees

Processes canvassing of office supplies and other goods requested

Sources out suppliers and negotiates effective payment schemes following EverFree guidelines

Reviews delivery receipts from suppliers

Processes payment to suppliers

Prepares transmittal and distribution/delivery to requesting employees

3. Fixed Assets

Conducts inventory and monitors movement of all fixed assets

Tracks and updates employee individual asset accountability forms

Facilitates repairs and disposal of fixed assets as needed

Monitors borrowing of office equipment and ensures proper storage and safekeeping

4. General Admin

Facilitates processing of renewal of business permits and monitoring of government requirements such as sanitary permit, fire safety permit, etc.

Receives and screens visitors, telephone calls and correspondence directed to EverFree employees

Keeps directory containing key partners and suppliers contact information up to date

Ensures EverFree satellite office is clean and well-maintained at all times

Ensures the safety and security of EverFree satellite office

Provides guidance and instruction to office maintenance staff

Facilitates repairs of office equipment and furniture

Ensures office supplies are replenished every quarter and readily available for use

Liaises with government and private agencies as needed

Ensures files are organized, updated, and stored in an effective manner and readily available when needed

B. Program Support

1. Provides support during program events such as but not limited to training culmination, case conferences, scholars' assembly, partnership meetings, job fairs, advocacy and outreach activities

2. Facilitates the canvassing and booking of venues as needed

3. Facilitates the booking of transportation services as needed by program staff

C. Other Tasks

1. Participate in team meetings, general assembly and other organizational meetings.

2. Participate in group organizational activities including Recharge group and individual activities, Christmas party, learnings retreats, and other social activities organized by EverFree.

3. Prepare reports, documentation, and other data as needed by the organization

Qualifications

Bachelor's Degree in Office Administration/Management, Accountancy, and other related courses

At least one year work experience in office administration and project implementation

Excellent written and verbal communication skills

High level of attention to detail, professionalism, and commitment to excellence

High intellectual curiosity and strong willingness to continually learn and strengthen one's professional knowledge and skills

Ability to empathize and communicate effectively with people from different social backgrounds

Ability to develop a genuine passion for the mission of EverFree

Proficient in Microsoft Office applications