Facilities Coordinator

We're Hiring: Facilities Coordinator

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered

We are currently on the lookout for a Facilities Coordinator to join our team at Cloudstaff, the #1 workplace everywhere Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant

Role: Facilities Coordinator

Work Arrangement: Work From Home

Location: Any CS Branch - Makati/Ortigas/Cebu/Mabalacat/Angeles/ Davao

Schedule: Night Shift

Job Description:

A Facilities Coordinator is responsible for maintaining the stock and inventory of materials necessary to carry out maintenance work orders, receives materials and appliances from all vendors, maintains inventory, ensures compliance with all building safety and mechanical systems certifications and coordinate, and document all safety trainings and compliance for the maintenance technicians. The Facilities Coordinator will work closely and communicates with Director of Repairs and Maintenance, Maintenance Supervisors and Lead Technicians on daily basis.

Key Responsibilities:

Monitoring of the movement of the warehouses managed under the company daily

•    Coordinate inventory and prepare purchase order accordingly

•    Receive materials from Home Depot, Wilmar, Kelly Moore, etc. And check that the orders are complete

•    Ensure that tools are properly assigned to the technicians

•    Prepare weekly purchase orders for paint

•    Monitoring receipt of paints and ensure that the orders made are complete

•    Keep inventory control of used appliances

•    Monitoring incoming appliances and ensure that they are placed in the designated area

•    Place and update prices weekly of warehouse materials

•    Fill out the chemical inventory form. (monthly) 

•    Download the SDS of each chemical product handled by the staff. (monthly) 

•    Prepare the schedule of the afterhours program and notify the technicians by e-mail of their assignment 

•    Submit the work orders monthly to the different life and safety vendors to keep the corresponding certifications updated

•    File in BOX, charge in Yardi, update the life and safety Smartsheet, and communicate by e-mail each of the certifications we received from last month's inspections

•    Prepare the work orders for the jobs approved by the Property Management team. 

•    Assign  and follow up work orders

•    Follow up on delayed certifications that vendors sometimes do not communicate have been completed

•    In the case of receiving a NOV, coordinate inspections to update the certifications observed during the inspection

Qualification and requirements:

•    High school diploma or equivalent; Certificate in building maintenance technology or relevant field a plus

•    Must complete and keep current on all lead, asbestos, mold certifications and other classes as required

• years of clerical experience in facilities or maintenance

Non-negotiable skills & requirements:

SKILLS AND ABILITIES

•    An understanding of maintenance operations

•    Knowledge of Microsoft Excel and other Office suite of products

•    Excellent communication skills  

•    Must possess clerical ability

•    Strong organizational skills and attention to detail

Perks & Benefits (Work From Home)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**