HSEQ and Contracts Admin

HSEQ & Contracts Support
Day Shift | Full-time
Work Setup:
Makati (Hybrid) | Iloilo (Onsite)

About The Role
We have partnered with a leading Australian company specializing in a full range of fire services, including design, installation, commissioning, maintenance, and testing of fire protection systems. As
HSEQ & Contracts Support
, you will play a critical role in ensuring Principal Contractor obligations under Australian WHS legislation are met through remote compliance management.

Why Cooee

We believe in the power of human connection and are committed to flourishing human potential. Our purpose is to transform livesone person, one community, one business at a time.

We are
One Team
, anchored by trust and a shared vision to transform through connection.

What Youll Be Working On

Principal Contractor HSEQ Management (Remote)

• Develop and maintain project-specific HSEQ documentation, including:
• WHS Management Plans
• Site-specific risk assessments
• Construction Safety Management Plans (where required)
• Emergency response and escalation procedures
• Ensure all Principal Contractor duties are met through documented controls, approvals, and verification processes
• Establish remote verification methods (photos, videos, checklists, sign-offs) to confirm site controls

Project Compliance & Contract Review

• Review contracts, scopes, and client specifications to identify compliance obligations
• Translate requirements into enforceable procedures, checklists, and documentation
• Maintain digital project compliance registers and evidence packs
• Ensure all documentation is approved, current, and accessible prior to work commencement

Subcontractor Compliance & Control

• Prequalify subcontractors against Principal Contractor compliance standards
• Review and approve SWMS, risk assessments, licences, insurances, and competencies
• Control site access through documentation approval and induction completion
• Reject or suspend subcontractors who fail to meet compliance requirements

Remote Site Verification & Oversight

• Implement and manage remote site verification processes, including:
• Photo and video evidence
• Digital site checklists
• Supervisor sign-offs
• Subcontractor declarations
• Review compliance evidence and follow up deficiencies
• Escalate high-risk issues to management immediately

Incident, Risk & Non-Conformance Management

• Manage incident and near-miss reporting remotely
• Lead investigations using interviews, documentation reviews, and digital evidence
• Maintain risk registers, hazard logs, and corrective action trackers
• Ensure notifiable incidents are escalated and reported correctly

Contract Administration & Risk Management

• Manage contract documentation, variations, and compliance obligations
• Track contractual safety, quality, and reporting requirements
• Identify and escalate contractual risks impacting Principal Contractor obligations
• Support project teams with compliance-focused contract interpretation

Client, Audit & Regulatory Interface

• Act as the remote compliance contact for clients, auditors, and regulators
• Prepare and submit compliance documentation and audit evidence
• Coordinate audit responses and information requests
• Maintain audit-ready records at all times

Training, Inductions & Communication

• Coordinate remote inductions and project briefings
• Maintain digital training and competency records
• Issue safety alerts, toolbox talks, and compliance updates
• Reinforce Principal Contractor compliance expectations across all parties

Reporting & Continuous Improvement

• Provide regular HSEQ and contract compliance reports to management
• Track trends in incidents, non-conformances, and subcontractor performance
• Recommend improvements to remote compliance and verification processes
• Capture lessons learned and embed improvements into future projects

What Were Looking For

• Background or experience in HSEQ, safety compliance, contract administration, or documentation control
• Experience supporting Australian clients or projects (highly preferred)
• Strong written and verbal communication skills for reports, audits, and compliance correspondence
• Proactive mindset with strong documentation and evidence-based decision-making skills
• High attention to detail with excellent documentation control and record-keeping abilities
• Confidence in following up, enforcing compliance requirements, and escalating risks
• Comfortable using digital systems for document management, verification, reporting, and tracking
• Highly organized, process-driven, and able to manage high-volume compliance workflows

Preferred Skills

• Working knowledge of Australian WHS regulations and Principal Contractor requirements
• Background or experience in HSEQ (Health, Safety, Environment, Quality) roles
• Safety Officer training or certifications
• Experience in fire protection, safety, construction, or compliance-related industries
• Willing to start as soon as possible

Job Type & Work Locations

• Job Type: Full-time, Day Shift
• Iloilo (Onsite): Building 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City
• Makati (Hybrid): 9th Floor, Room 901, Vicente Madrigal Building, Ayala Ave., Makati City