AP & Fixed Asset Management Specialist

5 days ago

Philippines Chubb Insurance Full time ₱1,200,000 - ₱2,400,000 per year
  • The day-to-day activities includes preparation, documentation, review and validation in the following areas:
  • Review coding (Account, department and OU codes etc) of AP payment entries via Workview system and subsequently forward to respective work basket of department approvers
  • Prepare expense vouchers and manual cheque, if any and applicable as supported by PO/Vendor invoice or Contracts/Agreements
  • Validate correctness of tax withheld and prepare Certificate of Withholding Tax (BIR Form 2307) for each payment to vendor
  • Handles all internal or external correspondence/vendor follow-up via phone or email
  • Release cheques to vendors, if applicable, and ensure all payments are covered by duly accomplished Official Receipts (BIR requirements are adhered to by the vendor's OR)
  • Vendor/affiliate management (includes reconciliation of vendor accounts, and other vendor related information) and ensure due diligence is completed for new vendors
  • Receiving, processing, verifying, and reconciling invoices.
  • Resolving purchase order, invoice, or payment discrepancies.
  • Payment and monitoring of corporate card (BDO and AMEX)
  • Monitor AP payments to ensure approvals are within Obligational Authority limits
  • Collaborating with internal departments to gather, analyze, and interpret relevant financial data. Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
  • Comparing system reports to balances and verifying entries.
  • Other Adhoc and projects
  • Monthly/Quarterly/Year End and Ad Hoc:
  • Produce/Generate monthly AP Aging, reconciliation and other related reports applicable such as AP etc for Blackline reporting
  • Provide support and assistance in monthly, quarterly and year-end close-off in respect of AP entries and Accrual of expenses
  • Assist in budget forecast and planning by providing AP data analytics
  • Assist in annual external audit by producing AP schedules and reconciliation reports required by PwC
  • Monitor and analyse AP Process to develop/suggest more efficient procedures while maintaining high level of accuracy and timely payment/disbursement to internal/external vendors
  • Fixed Asset Management:
  • Record fixed assets by creating and supervising a system of procedures, forms, and controls
  • Recommend any updates to accounting policies affecting fixed assets to management
  • Ensure close monitoring with IT and Facilities Department of equipment and other fixed assets and should align to Asset Module and Financial Ledger
  • Perform periodic reconciliation of fixed assets inventory to the Asset module and ensure proper tagging and other relevant information are available
  • Prepares monthly fixed asset reports and other relevant information for management and statutory requirements
  • Manages additions and disposals, alignment with other departments

  • Other Adhoc and projects

  • Systems management

  • Workview
  • Concur (if applicable)
  • Fixed Asset

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