Admin Generalist

Job Title: Administrative Generalist

Department: Administration

Job Summary:

The Administrative Generalist provides day-to-day administrative support across departments to ensure efficient operation of the office. This role handles a variety of administrative tasks, supports HR and accounting functions, and assists in implementing office procedures.

Key Responsibilities:

Administrative Support

· Provide comprehensive administrative support to different departments

· Maintain and update office filing systems, both electronic and physical

· Draft, proofread, and distribute memos, letters, and other business correspondence

· Receive, route, and respond to emails, phone calls, and other forms of communication

· Manage the company calendar, including scheduling meetings, events, and travel arrangements

· Organize and coordinate logistics for internal meetings, trainings, and external events

· Monitor deadlines and follow-up on pending matters for management and teams

· Prepare office documents and templates such as forms, checklists, and trackers

· Maintain inventory of all office supplies and cleaning materials, and coordinate purchase and restocking

HR Support

• Assist in the onboarding and offboarding processes
• Maintain employee records and ensure proper documentation
• Support basic employee engagement initiatives (birthdays, announcements, etc.)

Finance & Procurement Assistance

• Assist in processing invoices, reimbursements, and petty cash
• Coordinate with suppliers and service providers for orders and deliveries
• Support documentation and filing for financial records

General Operations

• Ensure the cleanliness and organization of common areas
• Liaise with building administration, utility companies, and service vendors
• Support basic IT coordination (e.g., reporting issues, liaising with IT provider)

Qualifications:

• Bachelor's degree in Business Administration or related field preferred
• At least 1–2 years of relevant administrative experience
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills
• Professional, discreet, and dependable

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person