Project Closeout Assistant

4 days ago

Manila, National Capital Region, Philippines Intelocity Full time $40,000 - $80,000 per year

About the Role

We are a California-based firm specializing in A&E services for the telecom industry. We are seeking a reliable and detail-oriented
Project Closeout Assistant
based in the
Philippines (NCR)
to support our U.S. project teams remotely. This role supports the completion and documentation of telecom construction projects by collecting, organizing, and submitting all required closeout materials. This role works closely with project coordinators, field engineers, and subcontractors to ensure timely and accurate project turnover packages.

Key Responsibilities

  1. Closeout Package Preparation

Collect and compile all required documents, including as-built drawings, final site photos, permits and inspection approvals, material receipts and equipment serial numbers and sign-off sheets and punch list resolutions

  1. Document Compliance

Review all submissions for completeness and compliance with client-specific requirements.

Maintain version control, file naming conventions, and formatting standards.

  1. Coordination with Teams

Interface with Project Managers, Field Supervisors, Engineers, and Subcontractors to gather needed documents.

Follow up regularly to ensure timely submission of pending closeout items.

  1. Quality Control

Perform thorough QC checks on photos, test results, and drawings for accuracy and legibility.

Flag discrepancies or missing items and coordinate corrections.

  1. Database & File Management

Upload documents to client portals or internal systems (e.g., Quickbase, SharePoint, or client-specific platforms).

Maintain organized folders and trackers for each site or project.

  1. Reporting & Status Updates

Provide regular updates to project managers on closeout progress and outstanding items.

Generate completion reports or dashboards if required.

  1. Process Improvement

Help improve or streamline the closeout documentation process.

Create or maintain standard templates, photo guides, and checklists.

Qualifications:

  • Bachelor's degree required
    , preferably in Telecoms Engineering, or a related field.
  • At least 3 years of experience in a project coordination, administrative, or documentation support role in
    RF and /or Fiber Deployment Field
  • Strong proficiency in Microsoft Office (Excel, Word, Outlook) and cloud file-sharing platforms (e.g., Google Drive, OneDrive, Dropbox).
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple tasks and prioritize deadlines in a fast-paced environment.
  • Good communication skills, both written and verbal.
  • Familiarity with project management tools is a plus.

Preferred Attributes:

  • Experience with telecom site build closeouts, fiber upgrades, or infrastructure documentation.
  • Ability to interpret engineering drawings and as-builts is a bonus.
  • Self-starter with a proactive attitude and the ability to work independently.

What We Offer

  • Work from home work setup
  • Competitive salary (commensurate with experience)
  • Fixed 5-day workweek

  • Project Assistant

    4 days ago

    Manila, National Capital Region, Philippines Arcadis Full time $40,000 - $80,000 per year

    Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex...

  • React Native Developer

    4 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewWing Assistant is seeking an experienced React Native Developer to assist in the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and others in the necessary tech stack.Base pay rangeUSD $830 - 1,670 per monthResponsibilitiesDevelop technical aspects of the MVP using React...

  • React Native Developer

    4 weeks ago

    Manila, National Capital Region, Philippines Wing Assistant Full time

    OverviewReact Native Developer role at Wing Assistant is seeking an experienced candidate to support the technical aspects of an MVP development project. This role includes utilizing key technologies such as , React, SQL or MongoDB, and other elements of the tech stack.Base pay rangeUSD $1100 - $1900 per monthResponsibilitiesCreating technical aspects of the...

  • Project Supervisor

    4 days ago

    Manila, National Capital Region, Philippines IECON DEVELOPMENT CORPORATION Full time ₱900,000 - ₱1,200,000 per year

    REQUIREMENTSBachelor's Degree in Architecture, Engineering (Civil / Construction) or equivalentProfessional License Holder (Passed Board / Licensure Exam)1-4 years experience in the design and construction industryHard skills: Project Management, MS Office, AutoCadSoft skills: self-motivated, assertiveness, willingness to learnRESPONSIBILITIESPrepare pre-con...

  • Project Scheduler

    3 weeks ago

    Manila, National Capital Region, Philippines T1 Project Management Full time

    Developing detailed project schedules, including identifying all project phases and predicting the time required to complete each oneCoordinate with project managers, architects, contractors, and other stakeholders to gather information for schedule developmentUpdating and adjusting of schedules based on project changes and delaysMonitor the progress of...

  • Civil Project Engineer

    4 days ago

    Manila, National Capital Region, Philippines ENJINIA CONSTRUCTION WORKS, INC. Full time ₱900,000 - ₱1,200,000 per year

    The Project Civil Engineer is responsible for planning, designing, and overseeing construction and maintenance of infrastructure related to waste management operations. This includes landfill cells, leachate collection systems, recycling facilities, waste treatment plants, drainage systems, dredging, and other related structures. The role ensures that all...

  • Project Coordinator

    4 days ago

    Manila, National Capital Region, Philippines Cost Solution Pty Ltd. Full time A$60,000 - A$80,000 per year

    About UsAt Cost Solution, we specialize in providing tailored services to Australian clients, ensuring precision, efficiency, and reliability in every project. We are seeking a highly organized and detail-oriented Project Coordinator to join our client's team.The successful candidate will play a key role in ensuring projects are delivered smoothly, on time,...

  • Project Coordinator

    4 weeks ago

    Manila, National Capital Region, Philippines Cost Solution Pty Ltd. Full time

    About UsAt Cost Solution, we specialize in providing tailored services to Australian clients, ensuring precision, efficiency, and reliability in every project. We are seeking a highly organized and detail-oriented Project Coordinator to join our client's team.The successful candidate will play a key role in ensuring projects are delivered smoothly, on time,...

  • Site Architect

    2 days ago

    Manila, National Capital Region, Philippines Aidea Full time ₱1,500,000 - ₱2,500,000 per year

    Responsibilities:Coordinate extensively with a high-profile Foreign Architect to ensure alignment with project goals.Review construction activities, field changes, and design modifications for compliance with project specifications.Monitor submittal responses from the Architect and ensure proper site implementation.Ensure adherence to established processes,...

  • Chief Financial Officer

    4 days ago

    Manila, National Capital Region, Philippines 310 Nutrition Full time ₱800,000 - ₱2,500,000 per year

    Job Title: Chief Financial Officer (CFO) – ManilaLocation: Manila, Philippines (Onsite/Hybrid/Remote Flexibility)Reports To: CEO (U.S. based)Start Date: ImmediateAbout UsWe are a fast-growing direct-to-consumer (DTC) health & wellness company scaling internationally with fulfillment in the U.S. and global remote teams. We are completing a major NetSuite...