Senior Employee Expense Specialist
2 hours ago
About our Client
Vanta started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but they knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation.
Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security.
Job Summary
As a Senior Expense Specialist at Vanta, you'll play a critical role in ensuring the accuracy and efficiency of our employee expense and credit card processes. This role is responsible for managing the company's employee expense reimbursements and corporate credit card programs, ensuring accuracy, timeliness, and compliance with internal policies.
We're looking for someone who is organized, detail-oriented, and thrives in a fast-paced, evolving environment. Your ability to work independently while identifying opportunities for improvement will help scale our processes in line with Vanta's rapid growth.
As a Senior Expense Specialist, you'll report to the Employee Expense Supervisor and contribute significantly to our dynamic and rapidly expanding team.
What you'll do as a Sr. Expense Specialist at Vanta:
● Process employee expense reports and corporate credit card transactions in accordance with company policy.
● Review and reconcile expense submissions for completeness, accuracy, and compliance.
● Maintain and update employee expense and cardholder records.
● Partner with employees and managers to resolve discrepancies or clarify expense questions.
● Reconcile monthly credit card statements and prepare journal entries as needed.
● Work closely with Accounting and FP&A to ensure accurate expense reporting and budget alignment.
● Assist in month-end close by providing reconciliations, summaries, and support documentation.
● Support audits and compliance reviews by providing expense data and documentation.
● Identify opportunities to streamline processes and improve internal controls.
● Support internal and external audit requests with documentation and process explanations
● Participate in ad hoc accounting projects and provide backup support to team members as needed
How to be successful in this role:
● years of experience in an Employee Expense role, ideally in a SaaS or high-growth technology company
● Experience with expense management systems (e.g., Expensify, Concur, Navan, Ramp, or similar)
● Proficiency in Excel and familiarity with ERP systems (e.g., NetSuite).
● Excellent organizational, interpersonal, and problem-solving skills
● Strong written and verbal communication skills in English, with a customer-first mindset
● Proven ability to handle a high volume of complex tasks accurately and efficiently
● Comfortable in a dynamic environment with frequent changes and process evolution
● Detail-oriented with excellent time management and prioritization skills
● Expectation to work U.S. core business hours
● Energetic, team-oriented, and committed to continuous learning and process improvement
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