Administrative Staff

2 weeks ago

Mandaluyong Central Post Office P, Philippines Buffalo Avenue Full time ₱1,500,000 - ₱3,000,000 per year

Business Development Admin supports the growth and operational efficiency of J2Z Foods Corporation's restaurants and food & beverage franchise network. This role provides administrative and coordination support across both business development, franchise and store operations. The role will be involved in lead management, franchise onboarding, documentation, and daily operational admin tasks that ensure the smooth running of our expanding franchise system and store operation

KEY RESPONSIBILITIES

Business Development Support

· Manage incoming franchise, co-owners, and other sales inquiries and maintain accurate records in CRM or lead management systems.

· Coordinate meetings, calls, and follow-ups with prospective franchise, co-owners, and other sales channel.

· Assist in preparing proposals, investment decks, and business information kits.

· Maintain up-to-date documentation on leads, applications, contracts, and pipeline status.

Branch Onboarding Coordination

· Assist in onboarding new franchise and co-ownership branches by coordinating timelines, required documents, and training schedules.

· Prepare onboarding kits and support materials for new franchise partners.

· Act as liaison between business development, legal, finance, and operations during the onboarding process.

· Track onboarding progress and ensure all steps are completed before handover to operations.

Operational Admin Support

· Maintain and update franchisee and co-owners records, store opening schedules, and operational files.

· Assist operations managers with organizing store audits, compliance reports, and brand standard documents.

· Support inventory and supply chain coordination by tracking vendor communications, order records, and delivery schedules

· Help coordinate training events, SOP updates, and internal memos related to store operations and franchisees.

· Prepare and distribute operational dashboards, reports, and performance summaries

Communication & Coordination

· Facilitate communication between cross-functional teams including business development, operations, training, and marketing.

· Draft and send emails, notices, and updates to internal teams and franchisees and co-owners as required.

· Assist in planning and executing franchisee events, training sessions, or launch meetings.

Documentation & Compliance

· Organize and maintain electronic and hard-copy filing systems for franchise contracts and co-owners, legal docs, and compliance forms.

· Track document expiration dates and renewal schedules (e.g., franchise agreements, permits, virtual office, other opportunities).

· Ensure all documents are properly signed, filed, and backed up according to company standards.

Reporting & Analysis

· Compile daily, weekly or monthly reports on store operations, franchise sales leads, conversion rates, new openings, and operational issues.

· Assist in creating presentations or reports for leadership meetings.

· Track and summarize feedback from store operations and franchisees to identify trends or areas for improvement.

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

  • Employee discount
  • Opportunities for promotion
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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