Real Estate Admin Associate

Your precision fuels property dreams—be our next Real Estate Admin Associate. Join Smartsourcing - a 5-time Best Company to Work For

Hi We're Smartsourcing, and we're excited to find a proactive Real Estate Admin Associate who's ready to grow with us full-time and on-site. You'll be the go-to person for keeping everything in check—schedules, listings, paperwork—so agents can focus on closing deals and clients can move forward stress-free. Your organizational skills will help drive success in a fast-paced, rewarding environment.

Where?_ JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu_

We are seeking a proactive and detail-oriented Property Management Administrative Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

Key Responsibilities:

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Book, schedule, and coordinate suppliers, trades, and contractors for ongoing property works.
• Schedule routine and ad-hoc property inspections.
• Generate and distribute audit reports, checklists, and other compliance documentation.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

Requirements

• Prior experience in an administrative support role, preferably in property management or real estate.
• Candidates with experience in the Real Estate industry are highly-encouraged to apply
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Benefits

Be a part of the Smartsourcing crew

Smartsourcing was born with the purpose of changing people's lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

Here's why we think you'd love working at Smartsourcing…

At Smartsourcing, we're all about fostering a positive work environment for you. We're always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We're proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Opportunities like this don't last—take the next step in your career today and apply to be our Real Estate Admin Associate

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Employee discount
• Gym membership
• Health insurance
• Life insurance
• Staff meals provided

Application Question(s):

• Are you willing to work onsite?
• What are your salary expectations?

Work Location: In person