Executive Assistant

Build the Future of WellbeingDo Your Life's Best Work

If modern wellbeing were redesigned from scratch, it wouldn't live in a GP's office or a cluttered supplement aisle. It would be digital-first, beautifully curated, and powered by data that actually helps you feel your best.

That's what we're building at Healf. An ecommerce platform at the intersection of personalised health and curated wellbeing. We connect customers with the world's most effective products across EAT, MOVE, MIND, and SLEEP, and we're just getting started.

We combine culture-shaping storytelling, cutting-edge health tech (like our new blood testing platform, Healf Zone), and a best-in-class product experience to help people build rituals that work.

Backed by investors behind Soho House, Alo Yoga, Cult Beauty, and Innocent, we're scaling fast, and redefining how the world shops and lives well.

About Us

At Healf, we're not just a company, we're a movement. Founded by two brothers whose own wellbeing journeys inspired our mission to empower others, Healf is built on grit, determination, and a shared understanding of the power of wellbeing.

Our culture is grounded in The Healf Standard—five principles that define how we work and win:

• We Work Harder Than Anyone Else: Building something that improves lives takes long hours, grit, and sacrifice, but we thrive on it. We all feel energised by what we're building.

• Never Settle: We challenge the status quo and push ourselves to be better every day. We never settle for mediocrity or the idea that something can't be done.

• Obsession Over Talent: Talent alone isn't enough—relentless curiosity and a drive to grow set us apart.

• The Healf Lifestyle: We live what we preach—our personal commitment to wellbeing fuels our professional productivity.

• Stronger Together: Everyone owns their lane, but we run as a unit.

With Healf Zone on the horizon, we're entering the next phase of our journey: closing the loop on health with personalised, preventative care that unlocks longevity and optimised wellbeing. This is your chance to help build something that's not only extraordinary, but a first of its kind.

The Role

We're looking for an exceptional EA to support our Head of People and help build the infrastructure behind a world-class People function. This is a high-ownership, high-trust role where you'll sit at the heart of how Healf grows and scales our team. You'll handle critical workflows across payroll, contracts, documentation, and people operations - removing friction, tightening processes, and freeing the Head of People to focus on strategic work.

You'll thrive here if you love structure, obsess over detail, and find energy in solving problems before anyone else even spots them. This is a role for someone who moves fast, stays calm under pressure, and wants to build the systems behind a high-performance culture.

Where You'll Make An Impact

• Own payroll updates end-to-end, ensuring all information is accurate and deadlines are hit every month.

• Prepare and manage employment contracts and ensure a smooth, timely workflow as the team continues to scale.

• Keep all People documentation (Wiki, internal guides, playbooks) clean, current, and organised - making sure information lives where it should.

• Manage and maintain our HRIS (Humaans), including chasing new joiners for missing data and keeping all records spotless.

• Support with ad-hoc admin + operational tasks across the People team - policies, small automation tasks, data requests, and anything that removes friction from the business.

• Spot patterns in recurring questions and update documentation so the organisation becomes more self-serve over time.

• Protect the Head of People's bandwidth by ensuring critical tasks don't slip and information flows smoothly.

• Help strengthen scalable, efficient People Ops processes as Healf grows from 150+ to 300+ people and beyond.

What You'll Bring

• Exceptional organisation and attention to detail - nothing gets past you.

• Strong written communication skills; you can turn messy information into clarity.

• Reliability and discretion when handling sensitive employee data.

• A proactive, solutions-oriented mindset - you anticipate needs and close loops fast.

• Comfort working in a fast-paced, high-ownership environment.

• A love for process, accuracy, and building structure in ambiguous situations.

• A calm, positive, "let me sort that" energy - especially when things get busy.

• The ability to work cross-functionally and build trust quickly with teammates.

Bonus Points If You Have

• Experience in People Ops, HR coordination, payroll support, or contract administration.

• Experience in a fast-growing startup or similarly high-pace environment.

• Experience managing or improving internal documentation systems.

• A systems or automation mindset - you enjoy tightening workflows and removing inefficiencies.

• A genuine interest in wellbeing, high performance, and the Healf mission.

Why Join Healf

• Do your life's best work: Build something that matters, with a team that moves fast and aims high

• Surround yourself with A+ talent: You'll work with high-performers who care deeply and raise the standard every day

• Be a builder: This isn't a cog-in-the-machine role. You'll help shape our voice, culture, and growth

• Wellbeing is the lifestyle: From office yoga to Healf Zone insights, everything we do is rooted in our pillars: EAT MOVE MIND SLEEP

• Premium Wellhub Membership: Unlimited entry to 1000's of gym, yoga, & fitness studios.

• Exclusive Healf Perks: 50% off all Healf products plus discounted Healf Zone blood testing.

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