Executive Administrative Assistant

4 days ago

Remote Philippines Hyre Full time ₱800,000 - ₱1,200,000 per year
About the Client:

Our client is a growing organization led by a senior leadership team that values proactive communication, high-level support, and operational excellence. This role offers a unique opportunity to work directly with key executives and contribute meaningfully to both day-to-day operations and long-term strategic goals.

Job Overview:

We are seeking a highly experienced Executive Administrative Assistant to support two senior leaders directly. This is a critical, high-trust role that goes beyond basic administrative duties — we're looking for a professional who can manage complex projects, think on their feet, and provide top-tier executive support. The ideal candidate has 10–15 years of relevant experience, a mature and composed demeanor, and a strong ability to retain and execute systems and processes with minimal supervision.

Key Responsibilities:
  • Provide direct administrative support to two key executives, including scheduling, communications, and project tracking
  • Manage multiple projects simultaneously with strong organizational and follow-up skills
  • Serve as a central point of contact and communication across internal teams and external partners
  • Proactively identify issues and offer solutions without needing step-by-step instructions
  • Retain and improve upon internal processes, ensuring consistency and documentation
  • Prepare summaries, agendas, or memos as needed in support of executive priorities
  • Help streamline workflows and anticipate executive needs
Qualifications:
  • 10–15 years of experience in an executive support or high-level administrative role
  • Exceptional organizational skills and attention to detail
  • Strong problem-solving abilities and confidence making decisions independently
  • Outstanding written and verbal communication skills
  • Ability to handle sensitive information with discretion and professionalism
  • Tech-savvy with experience using tools such as Google Workspace, Microsoft Office, and project management platforms
What We're Looking For:
  • Someone mature, proactive, and reliable
  • Capable of keeping pace with high-level executives
  • Brings structure and calm to fast-moving teams
  • A "right-hand" mindset – trusted, efficient, and solution-oriented
  • Willingness to grow into a more strategic role over time
Schedule:
  • Full-time
  • Aligned with U.S. business hours

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