Recruitment Coordinator

This is a remote position.

We are seeking a diligent, experienced, and detail-oriented
Executive Search Researcher
to join our executive search team. Reporting directly to the Senior Account Manager, this newly created role will support end-to-end executive recruitment through exceptional research, database management, and talent pipeline.

This role is ideal for someone with a strong background in Executive Search Research and Recruitment Administration,
with advanced skills in
JobAdder, LinkedIn Recruiter, and Excel.
The successful candidate will be highly responsive, proactive, and possess a positive attitude, as well as excellent written communication skills.

Key Responsibilities
Database Management (JobAdder):

• Maintain, update, and improve the accuracy and integrity of candidate records.
• Monitor data hygiene and ensure consistent tagging and classification for effective reporting and pipeline development.

Candidate Research and Pipelining:

• Conduct in-depth research to build and maintain proactive talent pipelines across multiple functions, industries, and seniority levels.
• Identify and map talent pools aligned to client briefs and future hiring requirements.
• Prepare high-quality candidate profiles and summaries in Excel.

LinkedIn Talent Sourcing:

• Execute strategic sourcing via LinkedIn to identify and approach passive candidates.
• Develop and maintain research trackers and client-aligned candidate pools.

Administrative Support:

• Support search assignments with accurate research documentation and regular updates.
• Liaise with internal stakeholders to ensure all research outputs meet quality and timeliness standards.

CV Formatting:

• o Back-up CV formatting as needed.

Requirements

• Proven experience in executive search research or recruitment administration, ideally supporting senior or C-level hiring
• Advanced proficiency in JobAdder, LinkedIn Recruiter, and Microsoft Excel, skilled in sourcing, data management, and building candidate pipeline
• Experience working with an Australian recruitment firm and exposure to executive search researcher practices.
• Familiarity with the ASX market, understands publicly listed companies in Australia, and their talent landscape
• Comfortable using AI tools to enhance sourcing, data analysis, or workflow automation
• Excellent written and verbal communication skills, confident in preparing candidate profiles and reports
• Highly organized, detail-oriented, and responsive, ensures accuracy, efficiency, and high-quality outputs
• Strong analytical skills, able to interpret market trends and support informed hiring decisions
• Able to manage multiple stakeholders, coordinate with internal teams, and align with client expectations
• Capable of working both independently and collaboratively in a professional, fast-paced environment
• Maintains a high level of discretion, professionalism, and appreciation for confidentiality
• Brings a proactive, can-do attitude and a genuine interest in executive search and talent strategy
• Committed to quality, integrity, and continuous improvement
• Aligned with values such as empathy, professionalism, and strategic insight

Industry knowledge or interest in the following sectors is highly regarded:

• Consumer, FMCG, and Retail – fast-moving goods and direct-to-consumer brands
• Health and Life Sciences – pharmaceutical, biotech, healthcare, and medical devices

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)
• Use of time tracking software during work hours
• Active participation in team and client calls with your camera ON
• Consistent availability and responsiveness throughout your shift
• Treating this as a long-term, full-time job—not a side gig or freelance task

Payroll is processed bi-monthly.

We're looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you're seeking stability and a team that appreciates reliability, we'd love to hear from you.

Benefits

• Monthly Salary: PHP35,000 per month
• Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
• You will be paid extra for overtime and Philippines public holidays
• Probation: 6 months and after Probation
• 10 days annual leave credits
• 5 days of sick leave
• HMO Offered after 6-month probation
• 13th Month Pay after 30 days
• Annual Salary Review
• Laptop provided after 30 days
• Permanent work-from-home role. You will have to use your own internet.
• SHIFT TIMES: 7AM to 4PM Philippine time, Monday to Friday