site admin

Site Admin

Job Summary

We are seeking a highly organized and detail-oriented Site Admin to support our General Construction project team for a 12-month contractual engagement. The Site Admin will be responsible for handling documentation, coordinating site activities, and providing administrative support to ensure smooth day-to-day operations at the project site. Outstanding performance and dedication may lead to retention or extension beyond the project's duration, subject to work evaluation.

Key Responsibilities

• Provide administrative support to the Project Manager and site team.
• Prepare, manage, and organize project documentation, reports, and correspondence.
• Handle site records including attendance, timesheets, permits, and logs.
• Coordinate communication between site personnel, contractors, and head office.
• Assist in the preparation of purchase requests, requisitions, and inventory records.
• Maintain and update project files to ensure compliance with company and regulatory requirements.
• Manage site office supplies and ensure availability of necessary materials.
• Support HR-related functions such as monitoring staff attendance and leave requests.
• Assist in arranging meetings, schedules, and site coordination activities.
• Ensure confidentiality and security of sensitive information.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field (or equivalent work experience).
• At least 1–2 years of experience in administrative or site support roles (construction industry experience preferred).
• Strong organizational and multitasking skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic document management systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and under pressure in a fast-paced environment.
• Detail-oriented with strong record-keeping and reporting skills.

Employment Type

• Contractual – 12 months (with possibility of retention based on performance and project needs).

Salary is Negotiable.

Job Type: Full-time

Work Location: In person