Accounts Administrator

2 days ago

Clark Freeport Zone, Philippines Bolder Group Full time ₱1,200,000 - ₱2,400,000 per year

This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounts Administrator plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting.

Key Responsibilities:

General Accounting:

  • Record and maintain financial transactions using the Navision One (N1) system.

  • Post journal entries to ensure all business transactions are accurately recorded.

  • Maintain an organized and up-to-date filing system for financial records.

  • Update and maintain client and vendor information in the N1 system.

  • Perform balance sheet account reconciliations in line with financial policies and standards.

  • Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost/revenue centers.

  • Monitor and reconcile intercompany balances with counterparties.

  • Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations.

Accounts Payable:

  • Review and post approved supplier/vendor invoices, ensuring proper documentation and compliance with internal policies.

  • Prepare and process payments according to agreed schedules.

  • Apply payments and credit notes accurately to supplier accounts.

  • Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items.

Accounts Receivable:

  • Generate and post client sales invoices; verify completeness and accuracy before submission.

  • Process receipts and apply payments accurately to client accounts.

  • Maintain the Aged Debtors Report; investigate and document reasons for overdue balances.

  • Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO).

Payroll and Expense Claims:

  • Post payroll-related transactions, including necessary accruals.

  • Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions.

Tax, Audit and Reporting:

  • Assist with the preparation of monthly, quarterly, and year-end financial reports.

  • Support tax compliance activities including VAT/GST returns and withholding tax reconciliations.

  • Assist with external audits by gathering supporting documents and financial data as required.

Other:

  • Perform other finance-related duties as assigned by management from time to time.

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