Distribution Officer
1 day ago
OVERALL PURPOSE:
Take over functions of Receiving Specialist, Delivery Scheduling Specialist, Delivery admin staff during leaves and CWW.
MAJOR RESPONSIBILITIES :
AS RECEIVING SPECIALIST
Issue all purchase orders for receiving
- Acknowledging stocks received from the suppliers
- Transfer/send data files to other departments
- Encode quantity received, packer's productivity reports
- Ensure all promo items were packed and received on the same day
- Return all bad orders and other unproductive SKU's to suppliers
- Encode necessary adjustments and prints inventory checklist everytime there is an actual inventory count
- Respond to supplier's delivery complaints
- Requisition/distribute office and warehouse supplies
Properly fill up takeover logbook with incidence reports as needed and turns over to DCM when she reports back to work
AS DELIVERY SCHEDULING SPECIALIST
Plan and schedule deliveries to customers
- Ensure zero delivery pending / returns – check unloaded trucks, replace defective truck immediately and inform sales of the delays
- Ensure all parameters set for delivering goods were followed ( truck size, availability, sketch for new customer, customers/trip, route etc.)
- Submit cancelled invoices to accounting on time
- Respond to minor customers' complaints, refer major issues to manager
Properly fill up takeover logbook with incidence reports as needed and turns over to DCM when she reports back to work
AS DELIVERY ADMIN STAFF
Ensure all delivery invoices are submitted to Accounting Dep't.
- Send all delivery related reports to respective departments
- Ensure all trucker delivery documents (waybill, trucker's delivery report, invoices) were submitted to Accounting
- Print and sort delivery invoices by customer and by area
- Arrange warehouse copy of the invoice according to picker assignment
- Ensure all invoices for delivery is arrange according to delivery schedule
- Ensure all next day delivery invoices are forwarded to warehouse for picking
- Ensure all prepaid cards are received and released
- Properly fill up takeover logbook with incidence reports as needed and turns over to DCM when she reports back to work
QUALIFICATIONS:
- College graduate of any degree; minimum of 1 year experience working in a distribution, supply chain or logics business
- Highly adaptable
- College graduate of any degree
- Minimum of 1 year experience working in a distribution, supply chain or logics business
- Highly adaptable
- Possesses ability to learn and multi-task among varied related and non-related business tasks/processes.
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