Admin Support Specialist

2 weeks ago

Cagayan de Oro, Northern Mindanao, Philippines global agro milling corporation Full time ₱25,000 - ₱60,000 per year

An Admin Support Specialist ensures smooth business operations by managing essential administrative functions efficiently, allowing teams and executives to focus on strategic tasks. Their role involves a combination of clerical, organizational, and communication tasks that support teams, managers, and executives.

Key Roles and Responsibilities

1. Administrative Assistance

  • Managing and maintaining digital and physical filing systems.
  • Preparing reports, memos, and correspondence.
  • Assisting in document creation, proofreading, and formatting.
  • Scheduling and organizing meetings, appointments, and travel arrangements.
  • Handling incoming and outgoing mail, emails, and phone calls.

2. Office Operations and Coordination

  • Ensuring smooth daily office functions.
  • Ordering and maintaining office supplies and equipment.
  • Coordinating office maintenance and facility management.
  • Implementing and maintaining office policies and procedures.

3. Communication Management

  • Acting as the point of contact between internal teams and external partners.
  • Drafting and distributing internal announcements and communications.
  • Managing correspondence, including emails, phone calls, and inquiries.

4. Data Management and Record-Keeping

  • Maintaining and updating databases, spreadsheets, and records.
  • Ensuring the confidentiality and security of sensitive documents.
  • Assisting in compliance with company policies and legal regulations.

5. Support for Management and Teams

  • Assisting department heads, executives, or teams with administrative tasks.
  • Helping coordinate special projects and company initiatives.
  • Preparing presentations and reports for meetings.

6. Event Planning and Logistics

  • Assisting in the organization of company events, conferences, and team activities.
  • Managing logistics such as venue booking, catering, and scheduling.

Skills and Qualifications

  • Strong organizational and time management skills.
  • Excellent verbal and written communication.
  • Proficiency in Microsoft Office, Google Workspace, and other business software.
  • Ability to handle confidential information with discretion.
  • Problem-solving and critical-thinking abilities.
  • Multitasking and ability to work under pressure.

Job Type: Full-time

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