Talent Marketing Finance Administrator

1 week ago

Manila, National Capital Region, Philippines In Circle Full time ₱900,000 - ₱1,200,000 per year

Position Overview:

The Marketing Admin Associate plays a critical role in ensuring smooth operations within the Talent Marketing team. This role is responsible for handling administrative tasks related to influencer (KOL) contracts, invoicing, and payments. The Associate will serve as the main point of contact for KOLs on administrative concerns and will work closely with internal teams to ensure accuracy, timeliness, and compliance with company processes.

Key Responsibilities:

Contract Management

  • Ensure contracts with KOLs are prepared, processed, and signed on time.
  • Monitor the status of contracts and escalate delays to the Admin Lead or T.M Head

Invoice & Payment Processing

  • Collate service invoices from KOLs and maintain a centralized record.
  • Review invoices for accuracy (details, rates, deliverables, taxes, etc.) before submission.
  • Coordinate with Finance to process payments within agreed timelines.
  • Follow up with KOLs for missing, incomplete, or incorrect invoice details.
  • Ensure proper filing and documentation of all invoices and payment records.

KOL Communication & Support

  • Respond to KOL follow-ups regarding payments, ensuring clear and professional communication.
  • Manage and track payment status, providing regular updates to both KOLs and internal stakeholders.
  • Handle escalations tactfully, ensuring positive relationships with KOL partners.

Payment Tracking & Compliance

  • Ensure all payments are released within agreed terms and conditions.
  • Monitor outstanding balances and proactively follow up to close pending payments.
  • Maintain an up-to-date tracker of all invoices, payment statuses, and deadlines.

Reporting & Coordination

  • Provide regular status reports to the Talent Marketing Admin Lead on contracts, invoices, and payments.
  • Work cross-functionally with the Talent Marketing, Client Success, Project Management and Finance teams to ensure smooth workflows.
  • Support the Admin Lead in implementing new processes for efficiency and compliance.

Qualifications and Skills:

  • Bachelor's degree in Business Administration, Marketing, Finance, or related field.
  • At least 1–2 years of work experience in administrative, finance/accounts payable or operations support (experience in influencer marketing or agency setting is a plus).
  • Strong attention to detail and organizational skills.
  • Excellent communication skills — both written and verbal.
  • Ability to manage multiple priorities and meet tight deadlines.
  • Proficiency in Google Workspace/MS Office; knowledge of invoicing or project management tools is a plus

What Success in this Role Looks Like

100% of KOL contracts and invoices are accurate and on time.

Payments are processed within agreed terms, with no major delays.

KOLs feel supported and informed regarding payment concerns.

Internal teams have clear visibility on payment status through regular reporting.

Administrative processes are well-organized, compliant, and efficient.

  • Marketing/Sales Recruiter

    2 weeks ago

    Manila, National Capital Region, Philippines Pearl Talent Full time ₱900,000 - ₱1,200,000 per year

    Role Overview:The Full-Cycle Recruiter for Marketing/Sales drives the full-cycle recruitment process, connecting top-tier talent with client opportunities while ensuring a seamless and efficient experience for both clients and candidates. This role is pivotal in driving Pearl Talent's placement success by managing the end-to-end recruitment process, from...

  • Finance Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines Circles Full time ₱450,000 - ₱600,000 per year

    Founded in 2014, Circles is a global technology company reimagining the telco industry with its innovative SaaS platform, empowering telco operators worldwide to effortlessly launch innovative digital brands or refresh existing ones, accelerating their transformation into techcos.Today, Circles partners with leading telco operators across multiple countries...

  • Administration Supervisor

    2 days ago

    Manila, National Capital Region, Philippines V Full time ₱300,000 - ₱600,000 per year

    Location CountryPhilippinesWork LocationManilaWho are V?As a global leader in ship management and marine services, we add value to a vessel's operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical...

  • Administrative & Finance Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Jeco Construction Full time ₱300,000 - ₱450,000 per year

    About the RoleWe are looking for a dedicated and detail-oriented Administrative & Finance Assistant to join our team at JECO Group of Companies. This is a full-time position where you will play a key role in supporting both administrative and financial operations. Your organizational skills, accuracy, and proactive approach will help ensure the smooth and...

  • Administration Supervisor

    2 days ago

    Manila, National Capital Region, Philippines V Group Limited Full time ₱900,000 - ₱1,200,000 per year

    Vacancy NoVN15171Employment TypePermanentLocation CountryPhilippinesWork LocationManilaWho are V?As a global leader in ship management and marine services, we add value to a vessel's operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and...

  • Senior Remuneration

    2 weeks ago

    Manila, National Capital Region, Philippines Offshore Talent Full time ₱1,500,000 - ₱3,000,000 per year

    Senior Remuneration AnalystShift Schedule: (Mon-Fri) - (8:30am-4:30pm) (AEST)Company DescriptionOffshore Talent simplifies outsourcing to the Philippines by recruiting, selecting, and hiring professionals with expertise in remote and offshore staff management. We offer specialized roles in various fields including Finance and Accounting, Real Estate, Travel...

  • Digital Marketing Analyst

    2 weeks ago

    Manila, National Capital Region, Philippines DOXA Talent Full time ₱600,000 - ₱1,200,000 per year

    ROLE SUMMARYThe Digital Marketing Analyst (Performance Marketing internally known as Performance Marketing Manager - Targeted Media role on the Media Team is a key function responsible for the delivery of media for accounts of medium to high complexity. The media this individual is responsible for delivering against includes Facebook, Twitter, LinkedIn,...

  • Finance Operations Lead

    1 week ago

    Manila, National Capital Region, Philippines Pearl Talent Full time ₱900,000 - ₱1,200,000 per year

    We're searching for a Finance Operations Lead who can own the day-to-day financial operations. You'll ensure our financial records are accurate, our invoices and payments are on track, and our leadership team has the reporting they need to make sharp, fast decisions.This role is perfect for someone who's detail-obsessed, thrives on creating order in numbers,...

  • Bookkeeper / Finance & Systems Administrator (00319)

    7 days ago

    Manila, National Capital Region, Philippines Hunt St Full time ₱220,000 - ₱280,000 per year

    Looking for Philippines-based candidatesJob Role: Bookkeeper / Finance & Systems Administrator Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.Compensation range: up to 2,300 AUD / Month (Depends on the...

  • Bookkeeper / Finance & Systems Administrator (00319)

    4 days ago

    Manila, National Capital Region, Philippines Hunt St Full time ₱108,000 - ₱138,000 per year

    Description Looking for Philippines-based candidates Job Role: Bookkeeper / Finance & Systems Administrator Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time. Compensation range: up to 2,300...