Administration Supervisor

1 day ago

Manila, National Capital Region, Philippines V Group Limited Full time ₱900,000 - ₱1,200,000 per year

Vacancy No

VN15171

Employment Type

Permanent

Location Country

Philippines

Work Location

Manila

Who are V?

As a global leader in ship management and marine services, we add value to a vessel's operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

  • Improve invoicing procedures to eliminate errors.
  • Improve client/ supplier administration to better support management reporting.
  • Increase information flow to concerned parties.
  • Assist in organising business processes and planning.

Key Responsibilities and Tasks

  • To ensure collaboration with Administration and Technical dept. to ensure the timely issue of client invoices.
  • To create new projects in Dynamics in collaboration with Technical Dept.
  • To issue purchase order to suppliers.
  • To liaise with Finance to ensure smooth interface with Administration and Operations.
  • To liaise with clients on payments when requested by credit control.
  • Management of office supplier contracts
  • Ensure office maintained to a professional standard
  • General office maintenance including organizing office repairs
  • Co-ordinate all office changes
  • Meeting room calendar management
  • Arranging boardroom lunches
  • Invoice/PO support to finance for MTS

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

  • Organised individual.
  • Good knowledge of written and spoken English.
  • Knowledge of ISO 9001.
  • Sound Finance understanding.
  • Flexible, self-motivated, good communication skills, and able to work alone or as part of a team.
  • Strong Process/IT understanding, including Microsoft applications (Dynamics, Excel, Word, Power Point).

Desirable

Applications Close Date

30 Nov 2025

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