Project Management Assistant

4 days ago

Work from Home, Philippines Cube Care Full time $40,000 - $60,000 per year

Cube Care is a US-based custom manufacturing company and we are looking for dedicated and loyal individuals that can contribute to our goals. We are seeking a detail-oriented and resourceful Project Management Assistant to support our project leads and cross-functional teams. This role plays a critical part in driving project efficiency by assisting with planning, documentation, coordination, and follow-through on key initiatives.

Key Responsibilities:

Order Processing & Project Coordination

  • Accurately process and oversee completion of in-house orders

  • Translate field measurements into detailed order forms and submit to manufacturing for production.

  • Calculate raw material requirements (e.g., fabric yardage, liner feet of mesh) for each project.

Vendor Coordination

  • Process and coordinate window treatment orders from vendors.

  • Manage orders for a range of products

Communication & Problem-Solving

  • Liaise with the manufacturing team to resolve production issues or delays.

  • Assist the estimator in coordinating with customers regarding project specifications or issues.

  • Maintain open communication with field technicians and installers to address concerns during field measurements or installations.

Project Support

  • Maintain accurate project documentation and status updates.

  • Track milestones and ensure deliverables are completed on time.

  • Support the Project Manager with administrative and coordination tasks.

Qualifications:

  • Bachelor's degree or relevant work experience in project coordination, business operations, or a related field.

  • 1–2 years of experience in a project support, order processing, or administrative role.

  • Strong attention to detail, with a high level of accuracy in data entry and calculations.

  • Excellent communication and problem-solving skills.

  • Proficient in Microsoft Office (Excel, Word, Outlook) or Google Workspace.

  • Comfortable working with internal teams, external vendors, and clients.

Preferred Qualifications:

  • Familiarity with commercial window treatment products and terminology.

  • Experience with project or order management software.

  • Understanding of basic measurement and materials calculation (e.g., fabric, mesh).

  • Knowledge of logistics or manufacturing workflows is a plus.

System Requirements:

  • Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
  • Computer Memory/RAM: Minimum 4.00 GB
  • Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.
  • Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
  • REQUIRED Headset: Noise-cancelling headset connected via USB port
  • REQUIRED WebCam: At least 3 megapixels capable of 720p recording

Note: The computer system you will be using should not be shared with anyone else and should be dedicated for work only.

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