Accounts Payable Assistant

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world's leading provider of OTC data, and an award winning all-to-all trading platform.

The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world's most trusted, innovative, liquidity and data solutions specialist.

Role Overview

As an Accounts Payable Assistant, you will play a key role in managing payments and expenses, ensuring the accurate and timely processing, verification, and reconciliation of invoices. You'll be responsible for maintaining smooth financial operations while adhering to company policies and internal controls.

Key Responsibilities

• Invoice & Payment Processing: Process and pay supplier invoices and employee expense claims in a timely manner.
• Corporate Card Management: Administer corporate card accounts and reconcile associated transactions.
• Account Allocation: Ensure invoices are correctly charged to the appropriate accounts and cost centers.
• Vendor Relations: Address and resolve discrepancies related to purchase orders, contracts, invoices, and payments.
• Reconciliation: Reconcile vendor accounts and resolve any discrepancies in related transactions.
• Credit & Stop Payments: Ensure credits are received for outstanding memos and initiate stop payments when necessary.
• Expense Report Review: Review and process employee expense reports to ensure compliance with company policies.
• Breach Reporting: Identify and report any breaches or irregularities in the payment process.
• Record Management: Maintain accurate historical records by filing relevant documents.
• Query Resolution: Manage the AP mailbox, responding to queries and resolving issues promptly.
• Governance & Controls: Follow established governance and internal controls to ensure compliance and mitigate risk.

Role Responsibilities

• Collaboration: Work closely with cross-functional teams and stakeholders globally to maintain smooth AP operations.
• Invoice Management: Accurately process high volumes of invoices each month, ensuring all payments are made on time.
• Month-End Close Support: Contribute to month-end close activities, ensuring accurate and timely financial reporting.
• Global Billing: Support global billing operations, managing multi-currency transactions and addressing international tax requirements (VAT, GST, WHT).
• Sub-Ledger Reconciliation: Maintain and reconcile multiple AP sub-ledgers, ensuring consistency across different currencies and business units.
• Payment Platforms: Use banking software and payment platforms to execute secure financial transactions.
• Reporting & KPIs: Prepare and deliver reports aligned with key performance indicators (KPIs) to support performance tracking.
• Process Improvement: Contribute to the identification and implementation of process improvements to enhance operational efficiency.
• ERP System Utilization: Utilize ERP systems such as Oracle Accounts Payable, SAP Concur, and Oracle iProcurement to manage payment workflows effectively.
• Data Analysis & Excel: Apply intermediate Excel skills to support data analysis, reporting, and reconciliation tasks.
• Compliance: Ensure full compliance with company policies, procedures, and internal controls, promptly reporting any breaches or anomalies.

Experience & Competencies

Essential

• Strong ability to collaborate across Finance and other departments, building effective working relationships.
• Proactive problem-solving skills, with the ability to identify and resolve issues independently.
• Demonstrated capacity to manage competing priorities and meet tight deadlines while maintaining high accuracy.
• Excellent written and verbal communication skills, with the ability to present information clearly to both internal and external stakeholders.
• Exceptional attention to detail, ensuring precision and consistency in all financial tasks.

Desired

• Experience in the financial services sector or similar industries.
• Familiarity with SAP Concur, Oracle Financials, and Oracle E-Business Suite.
• Experience with JIRA, ServiceNow, or other query/ticket management tools.
• Knowledge of global billing processes, including handling multi-currency transactions and international tax issues (e.g., VAT, GST, WHT)

Working Hours

• This role may require working flexible shifts to accommodate operational needs across different time zones

Job Band and Level

• Support, 3

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

Philippines - A.T. Yuchengco Centre - Taguig City