Treasury Assistant

I.JOB IDENTIFICATION

Position Title : Treasury Assistant

Job Level : E3

Job Classification : Rank & File

Reports To : Treasury Manager

Supervises : None

II. JOB PURPOSE

Performs supervision of treasury functions involving processing of financial records, check releasing, cash handling

and payments, monitoring, and preparation of reports.

III. ACCOUNTABILITIES

ACT AS STORE TREASURY

 Receive, count, consolidate sales collection, both cash and checks and endorse to Treasury HO.

 Verify the accuracy and authenticity of the cash received.

 Prepare cash/check deposits and ensure timely submission to the bank.

 Account for completeness of validated deposit slips with corresponding AR/OR.

 Maintain accurate records of cash transactions and balances.

 Manage relationships with the banks and armored car service providers.

 Act as custodian of store petty cash, working or change funds.

 Ensure working or change funds for the day are available.

 Check the correctness of rates posted in the rate board at CCSD counter and terminals.

 Handles and safekeeps gift certificates issued by the company.

 Provide support in the administration of sales collections, bills payment and customer service products.

CASH AND CHECK MANAGEMENT

 Monitors and checks accuracy of assigned check number, amount, and payee.

 Ensures for efficient check signing of authorized signatories to meet releasing schedules.

 Supervises preparation and processing gift certificates for store branches.

 Checks preparation and processing of telegraphic transfer application form.

 Communicates information regarding progress of check processing, schedules of payment release, etc.

 Implements efficient preparation of checks to facilitate easy retrieval during checks releasing schedules.

 Supervises proper tagging of all released checks.

 Ensures efficient monitoring of due dates of all prepared checks for appropriate receipt preparation.

 Monitors provisional receipts issued by suppliers and ensures proper exchange for official receipt from them.

 Assists subordinates in issuance of official receipts for all cash and check collection.

 Ensures coordination of buying and selling rates of foreign currency to concerned bank personnel and

communicate information to store branches in a timely manner.

FINANCIAL RECORD MANAGEMENT

 Receives and arranges in standard order all vouchers to facilitate preparation of needed checks.

 Segregates and arranges copies of vouchers, credit/debit memos, etc. for appropriate filing and/or distribution

to concerned departments.

 Logs all released checks, telegraphic transfer, etc. for proper monitoring and control.

 Conducts follow-up schedules for the credit and debit memo from concerned banking institution.

 Handles documents for transmittal to branches in coordination with the Administration Department.

 Keeps record in an efficient manner to facilitate swift retrieval of documents when it is needed.

 Maybe required to prepare and submit reports on total amount of released checks, cash position report, etc.

as directed by the superiors.

 Maybe required to handle requisitions and safekeeping of office supplies as directed by the superior.

 Coordinates with concerned departments to clarify documents or issues necessary to resolve discrepancies

and/or for information update.

 Operates selected equipment used by the department such as computer, adding machine, photocopy

machine, etc. in an efficient and safe manner.

 Participates in periodic and annual cyclic count of inventory in the store when necessary and as directed by

the superiors.

 Assists in check-out services in the store when the need arises and as directed by the superiors.

 Performs other related duties as may be assigned either in support of divisional goal attainment or for own

personal or professional training, education and development as planned by the superior.

IV. MINIMUM JOB REQUIREMENTS

1. Education / Professional Experience

2. Bachelor's degree in Accountancy, Finance or other related courses.

3. With at least 2 years of experience in related field/function.

4. Open for Fresh graduates

5. Knowledge/Skills/Abilities

6.  Trustworthy, detail-oriented and can work with minimal supervision.

7.  Knowledge of counterfeit detection and basic banking transactions is an advantage.
8.  Flexible to be assigned to work schedules supporting the retail operational hours.
9.  Ability to work in a fast-paced environment.
10.  Practical knowledge of MS Office operations.
11.  With adequate communication

Job Type: Permanent

Benefits:

• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Cash management: 2 years (Required)
• Check handling: 2 years (Required)
• Financial record management: 2 years (Required)

Work Location: In person