global accounts payable accountant

The Global Accounts Payable Accountant is responsible on accomplishing the assigned requests from handled Business Unit within the agreed Service Level Agreement (SLA) which involves invoice processing, validation of supporting documents, analyzing transactional details and voucher creation. The Global AP Accountant is expected to be familiarized with the standard protocols of AP processing and the various specific guidelines and policies of different Business Units.

The Global AP Accountant will be assigned to a specific Business Unit where he/she is expected to performed the specific tasks relative to that BU which includes the daily sending of voucher exception reports and requests tracker.

The Global AP Accountant will also be involved in various meetings and discussions with the handled Business Unit where he/she will tackled the common issues noted on the requests, how to mitigate them and other matters that are particular to the handled BU.

Job Description 1: Invoice and payment processing (75%)

* Reviewing, verifying, and processing invoices for payment in a timely manner. The accountant will be assigned to a requests for invoice processing after careful scrutinizing of supporting documents, charge codes, vendor information and amount. The SLA (service level agreement) set for this task is 48hrs from the time the request has reached the AP mailbox. This includes credit card and expense module processing.

* Entering financial data into accounting systems, ensuring accuracy and compliance with the standard protocols of business units.

* Reconciling accounts payable transactions and resolving discrepancies with appropriate communication with relevant parties. Sends the exception report for the list of unposted vouchers to the handled BUs. The voucher that is unapproved or denied by approver, with budget exceptions or with match exceptions are some of the reasons why they cannot be posted in the system. Accountant should be able to have an initial investigation of these voucher status.

* Sends daily the requests tracker to the handled BUs which includes all the completed requests with voucher IDs, pending requests due to issues noted, requests which requires no action from SSC AP team and requests that are still in queue and due for processing for the day

* Applies the vouchers that are instructed for application to its corresponding prepaid voucher, the accountant should be able to timely do the prepayment application to close the liability of that voucher and to clear the available prepayment.

* Changes the payment method and banking details as instructed by the Team Lead for the confirmed vouchers for payment either from WIR to CHK or vice versa during the paycycle running.

* Prepare and issue payments, ensuring they are processed on time.

Job Description 2: Issue resolution (10%)

* Updates the status of the requests assigned in JIRA after validation of the requests from 'UNASSIGNED' to either 'WAITING FOR CUSTOMER' (if there is an issue noted) or 'COMPLETED' (if no issue was noted).

Note: JIRA - the queueing application that is used to track all the requests for invoice processing from different BUs)

* Ensures all requests with issues noted are being followed up to the BUs after two days of no response or feedback.

* Communicates to the Team Lead the requests with issues that require their intervention to fast track the resolution

Job Description 3: Reporting and analysis (10%)

* Prepares the data and presentation to be used during the monthly performance meeting with the handled Business Unit

* Participates on the monthly meeting with the Finance Staff of the assigned Business Unit to discuss the performance assessment, issues noted and key areas for improvement

* Takes part on the dialogue with the handled Business Unit finance team on some matters that need further discussions and urgent actions.

* Identify inefficiencies in the AP process and recommend solutions. Analyze accounts payable metrics to identify trends and areas for improvement.

* Identify and resolve discrepancies to maintain accurate financial records.

Job Description 4: Other tasks (5%)

* Handles requests related to AR, CM, GL and Expense module

* Creates the reconciliation between the requests in JIRA and requests received in email

* Participates on UAT (User Acceptance Testing) whenever there is a system enhancement or whenever required.

* Performs ad-hoc tasks as identified by the Team Lead and/or Manager

QUALIFICATIONS:

* Bachelor's degree in Finance, Accounting or Business Administration

* Certified Public Accountant

* 1 - 2 years accounts payable experience in corporate or NGO

* High level of competency with Microsoft Office suite (Excel, Word, PowerPoint, Outlook) required.

* Detail oriented and can work under tight time pressure

* Audit experience

* High level of competency with PeopleSoft Financials Cash Management / Accounts Payable / Vendor Record / Procurement modules is highly desired.

* Equivalent proficiency in other ERP's such as SAP is acceptable

* Exposure to high volume invoice processing

* Comfortable to communicate in either written or oral with clients who have diverse background

C
ARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from the candidate's previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.