ACCOUNTS PAYABLE SPECIALIST

14 hours ago

Paranaque City, Calabarzon, Philippines Align Business Corp. Full time ₱104,000 - ₱130,878 per year

Job Responsibility:

  • Process and record supplier invoices, employee reimbursements, and other disbursement requests through Microsoft Dynamics 365 Business Central, ensuring accurate account coding, tax application, and approval routing
  • Monitor and maintain accounts payable for multiple bank accounts (e.g., Disbursement, Payroll, Tax Payments, Government Premiums, and Revolving Funds), ensuring proper tagging and reconciliation
  • Review billing documents for compliance with BIR requirements (VAT-registered invoice/OR, proper TIN and address, VAT breakdown, etc.) before processing
  • Validate withholding tax applicability (EWT, FWT) and ensure timely issuance of BIR Form 2307 to qualified suppliers or service providers
  • Coordinate closely with internal departments (e.g., Sales, Marketing, HR, Logistics) for cost validation, approval compliance, and liquidation submissions
  • Handle vendor communications, clarifications on billing discrepancies, payment advice, and follow-ups on official receipts and debit/credit memos
  • Prepare and maintain AP aging schedules, vendor reconciliation reports, and government-related payables reports for Finance Manager review
  • Monitor and validate liquidation of revolving funds, petty cash, and cash advances to ensure timely closure of outstanding balances
  • Support monthly and year-end closing activities by preparing required AP schedules, supporting documents, and audit trails
  • Ensure proper filing (hard and soft copies) of disbursement vouchers and related attachments, compliant with audit and tax documentation standards
  • Assist in vendor accreditation and vendor master data management, ensuring completeness of required documents (BIR 2303, OR/Invoice samples, Bank details)
  • Track and report on pending and upcoming payments to support weekly cash flow planning
  • Escalate unresolved billing issues, policy breaches, or documentation lapses to the Finance Manager with proposed resolutions

Job Qualification:

  • Graduate of BS Accountancy, Accounting Technology, or other Finance-related courses
  • With at least 2–3 years of solid experience in Accounts Payable or General Accounting, preferably in a multi-account and fast-paced environment
  • Strong knowledge of BIR regulations, particularly input VAT, EWT, 2307 issuance, and VAT invoice validation
  • Proficient in Microsoft Excel (pivot, VLOOKUP, formatting for audit) and Microsoft Dynamics 365 Business Central (preferred)
  • Demonstrated ability to work independently and deliver outputs with minimal supervision
  • Strong sense of urgency and accountability in meeting payment deadlines and resolving AP concerns
  • Experience in handling confidential financial documents and maintaining proper documentation and audit trails
  • Proven ability to manage high volume transactions without sacrificing accuracy
  • Organized, process-driven, and compliant with internal controls and workflow protocols
  • Proactive in escalating issues or irregularities in billings, approvals, or vendor communications
  • Strong interpersonal skills with the ability to coordinate effectively with multiple departments and external suppliers
  • Willing to render overtime or adjust schedule during closing periods or urgent disbursement runs
  • Preferably with experience handling revolving funds, petty cash liquidation, and multi-bank AP processing

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