Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

A Facilities Coordinator is responsible for ensuring that a company's buildings, offices, and working environments are maintained, safe, and operational. This role involves coordinating day-to-day facility operations, managing maintenance requests, liaising with vendors, and supporting projects related to workplace improvements.

Key Duties and Responsibilities

• Coordinate and schedule routine and emergency repairs for building systems (HVAC, plumbing, electrical, etc.).

• Monitor facilities to identify maintenance needs and safety hazards.

• Create and track maintenance logs.

• Liaise with external contractors and service providers for cleaning, security, pest control, and repairs.

• Obtain quotes, issue work orders, and ensure work is performed as agreed.

• Maintain records and review contracts regularly.

• Organize office moves, furniture installations, and workspace changes.

• Maintain records of facility layouts and occupancy data.

• Coordinate seating assignments and space reconfiguration.

• Ensure compliance with local health and safety regulations.

• Support implementation of emergency procedures and evacuation plans.

• Conduct routine safety inspections.

• Manage inventory of supplies, furniture, and equipment.

• Order replacements and maintain stock levels.

• Track assets and oversee equipment maintenance.

• Assist with preparation of facility budgets and track expenditures.

• Process invoices and maintain records of purchases and service agreements.

• Prepare regular reports for management on facility status and improvements.

• Respond to facility-related inquiries and service requests from employees.

• Communicate updates about ongoing repairs, policies, or changes to building use.

• Ensure effective communication between internal teams and external vendors.

• Support facility projects such as renovations, installations, or relocations.

• Coordinate timelines, contractors, and internal stakeholders.

• Monitor project progress and report status.

Typical Requirements

Education: bachelor's degree preferred.

Experience: 1-3 years in facilities, maintenance, administration, or related field.

Skills: Organization, communication, attention to detail, problem-solving, basic understanding of building systems.

Technical: Familiarity with facility/work order management software (e.g., CMMS), proficiency in MS Office.

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.