Facility Administrator

2 hours ago

Manila, National Capital Region, Philippines Kroll Full time ₱240,000 - ₱480,000 per year

The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace.

Key Responsibilities:

Facilities & Office Operations

  • Oversee daily housekeeping and ensure cleanliness across all office areas.

  • Liaise with building management for maintenance and infrastructure issues.

  • Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution.

Space & Room Management

  • Manage meeting room bookings and seating arrangements.

  • Allocate cabins for visiting employees, expats, and senior staff.

  • Maintain updated seating charts and coordinate desk moves.

Maintenance & Vendor Coordination

  • Log and track facility-related complaints and follow up with vendors.

  • Schedule preventive maintenance for office equipment and infrastructure.

  • Coordinate with vendors for office supplies, repairs, and services.

  • Review and process vendor invoices and maintain documentation.

Employee & Visitor Support

  • Assist with onboarding/offboarding from a facilities perspective.

  • Support expats and guests with workspace and basic amenities.

  • Address employee queries related to facilities and services.

Compliance & Safety

  • Conduct regular safety audits and ensure compliance with health and safety standards.

  • Coordinate fire drills and emergency evacuation procedures.

  • Maintain first-aid kits and ensure emergency equipment is functional

Reporting & Documentation

  • Maintain facility issue trackers and generate periodic reports.

  • Assist in budgeting and cost optimization for facility operations.

  • Document SOPs and maintain records of vendor contracts and service logs.

Qualifications:

  • Bachelor's degree.

  • 2 – 4 years of experience in office administration or facilities coordination.

  • Strong organizational and multitasking skills.

  • Proficiency in MS Office

  • Excellent communication and interpersonal skills.

Preferred Skills:

  • Experience working in a Corporate

  • Knowledge of safety regulations and compliance standards.

  • Ability to handle emergencies and resolve issues promptly.

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