Inventory Data Specialist

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

Step into a role where smart systems and seamless processes start with you
Join a growing Australian company that's a trusted supplier of construction equipment, attachments, and spare parts across the country. With an extensive online catalog of over 20,000+ active products and a strong operational backend, the business is focused on streamlining systems, improving efficiency, and adopting smarter digital workflows across logistics, inventory, and customer operations.

You'll be part of a small, collaborative support team helping to keep operations smooth across e-commerce, inventory, and administrative functions — where attention to detail and strong analytical skills truly make a difference.

What are you expected to do?

• Maintain and update product data across e-commerce and backend systems (Shopify and Cin7).
• Perform advanced Excel-based reporting and data validation — including VLOOKUP, cross-sheet comparison, and basic formula scripting or testing.
• Support the integration between Cin7 and Xero to ensure accuracy in inventory, invoicing, and reconciliation.
• Assist with freight tracking, logistics coordination, and vendor communications.
• Conduct data audits to identify discrepancies between Shopify (22,000+ SKUs) and backend inventory (30,000+ SKUs).
• Prepare reports, dashboards, and process documentation to support daily operations and management visibility.
• Use Canva or similar tools to create simple visuals or internal communication content.
• Explore opportunities to improve processes through automation or AI-driven tools (optional but highly valued).

You'll be a great fit if:

• You hold a Bachelor's degree in Data Science, Information Technology, Supply Chain Management, or a related field.
• You must have a minimum of 3 years of experience in Inventory platform specifically in Cin7 or DEAR system
• Strong proficiency in Microsoft Excel, with hands-on experience using advanced functions (VLOOKUP, pivot tables, IF formulas, data reconciliation).
• Background in inventory or operations administration, ideally in an e-commerce or logistics-related environment.
• Experience working with Shopify, Cin7, and Xero (or similar integrated systems).
• High attention to detail and strong problem-solving skills in managing large data sets.
• Excellent communication skills and the ability to work independently with minimal supervision.
• (Nice to have) Familiarity with freight/logistics workflows and AI-based process testing.
• (Nice to have) Canva experience for producing basic visuals or internal communications.

Why You'll Love This Role

• Work with a stable and growing Australian company with nationwide operations.
• Gain exposure to modern inventory systems and process automation tools.
• Opportunity to contribute ideas that improve efficiency and business performance.
• Collaborative, flexible work environment that values initiative and innovation.

What you gain beyond the role:

• Remote + Hybrid Flexibility: Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
• Achieve Work-Life Balance and Flexibility: Work in an environment where you're trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn't just a perk—it's how we help you perform at your best, without sacrificing life outside of work.
• Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.
• Supportive Team: From your very first day to every career milestone, we've got your back—with long-term growth and projects you can truly thrive in.
• Learn and Grow: Training, coaching, and international opportunities to level up your skills and career
• Be part of a B-Corp company that puts people and planet first while creating meaningful impact.

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

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What to Expect in the Process?

• You'll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we'll let you know if things need to move quicker.
• Our best advice? Be yourself and enjoy the conversations. We'll keep you updated every step of the way, and you're always welcome to reach out for updates anytime.
• If all goes well, we'll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

1. Fit to Work/Health Card (Basic 5 employment medical tests)
2. NBI Clearance
3. Social IDs - PHIC, SSS, HDMF, TIN
4. Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.