Admin Coordinator – Remote

Builder Bookkeep

Admin Coordinator Remote (Philippines Based)

Join Our Growing, Values-Driven Team

Are you an organized, detail-oriented professional who thrives on keeping operations running smoothly? Builder Bookkeep is looking for an Admin Coordinator to support our U.S. and Philippines-based accounting teams by managing essential administrative processes that keep our construction industry clients on track. If you enjoy handling details, streamlining workflows, and contributing to a supportive, team-focused environment, we'd love to hear from you.

Builder Bookkeep is on a mission to be the #1 construction accounting company in the country, delivering unmatched value through the perfect blend of people and technology. Our proprietary app streamlines accounting for our clients, making the process paperless, painless, and precise.

We proudly serve builders in 17+ states, providing not only bookkeeping and accounting but also high-level controller and CFO services tailored to the construction industry. At our core, we live by values that guide every decision: Glorify God, be trusting and trustworthy, create opportunity and growth for our team and clients, practice servant leadership, innovate and adapt to challenges, remain dedicated to excellence, and maintain a healthy work-life balance.

We're a fully remote, results-driven team that measures success by the value we bring, not by timesheets. Our goal is to create lasting partnerships with our clients and long-term career growth for our employees.

Learn more about us at:

The Admin Coordinator will be the behind-the-scenes powerhouse, managing vendor documents, insurance records, and accounting inboxes to ensure our bookkeeping team can focus on high-value client work. This role is vital for keeping client records accurate, compliant, and ready for processing.

Key Responsibilities

• Monitor and manage client accounting email inboxes.
• Review incoming bills from subcontractors; verify and request missing W-9s and Certificates of Insurance (COIs).
• Upload vendor documents and bills into our app and QuickBooks for client approval.
• Maintain organized and up-to-date digital filing systems.
• Assist with 1099 preparation and insurance audits.
• Collaborate with bookkeeping and accounting managers to support smooth client operations.

Qualifications

• 3 or more years in an administrative or virtual assistant role (accounting or construction industry experience a plus).
• Strong written and verbal English communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with cloud-based tools (QuickBooks experience a plus, but training provided).
• Ability to work night shift (U.S. business hours) from the Philippines.
• Reliable home internet connection and dedicated workspace.

Salary & Benefits

• Full time, fully remote work.
• Competitive Monthly Salary at USD $900 to $1,100 (based on experience).
• Paid Time Off. 18 days annually (includes vacation, sick leave, and holidays).
• Long-term, stable role with growth potential.
• Supportive remote team culture and regular virtual collaboration.
• Work-from-home flexibility with a supportive, faith-aligned company culture.

Why You'll Love Working Here

At Builder Bookkeep, you're not just another remote worker; you're part of a close-knit, growth-oriented team. We value loyalty, hard work, and a positive attitude. Many of our team members have been with us for years, and we believe in building careers, not just filling positions.

If you're ready to bring your skills to a growing firm where your work truly matters, send your resume and a brief introduction to our hiring team. Let's build something great together.

Builder Bookkeep is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.