Accounts Receivable

2 days ago

Manila, National Capital Region, Philippines Commalax Global Full time ₱250,000 - ₱500,000 per year

Position Overview

Title:
Admin Staff – Accounts Receivable

Location:
Unit A, 11th Floor, Fuhong Commercial Building, Apacible Street cor. Perez St., Metro Manila 1007

Working Hours:
Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM (Manila Time), with a 1-hour break

Reports To:
Prima Roqueza Acuna-Manlapas – Senior Sales Manager / HR & Admin Lead

Purpose:

The role is primarily responsible for ensuring accurate and timely financial operations related to accounts receivable and payroll. The staff acts as a liaison between the Finance and Sales teams, as well as external clients, to manage payments, collections, and documentation.

Key Responsibilities

1. Accounts Receivable Monitoring

Track unpaid invoices and follow up with customers on overdue payments.

Maintain accurate receivable records using company tools and systems.

Monitor credit limits and payment terms for all B2B and wholesale partners.

2. Invoicing & Documentation

Prepare and issue invoices, billing statements, and official receipts.

Coordinate with Key Account Managers to document deliveries, SOAs, and contracts.

File and maintain all receivables and payment documentation.

3. Client & Internal Coordination

Communicate professionally with clients regarding payment statuses or discrepancies.

Collaborate with Key Account Managers and Warehouse for release and clearance of goods.

Assist in resolving billing issues, mismatches, and refund concerns.

4. Reporting

Submit weekly and monthly reports on accounts receivable, collections, and outstanding balances.

Assist with audit preparation and respond to financial inquiries.

5. Other Responsibilities

Monitor and file company expenses using the COO's designated templates.

Track receipts for company expenses.

Develop and improve systems for expense filing.

Coordinate with third-party providers and clients for transactions.

Perform fieldwork as necessary.

Assist in ensuring payments to third-party providers are completed.

Prepare checks and handle issuance of payments.

Support payroll preparation and record-keeping.

Qualifications

Bachelor's degree in Financial Management, Accountancy, or related business/finance field.

1–2 years experience in accounting, accounts receivable, payroll, or similar financial tasks.

Knowledge of Philippine Taxation Laws.

Skilled in reconciliation and accounts receivable accounting.

Familiarity with financial processes, documentation, and controls.

Detail-oriented, reliable, and able to manage multiple tasks accurately.

Proficient in MS Office, especially Excel.

Willingness to perform fieldwork when necessary.


Clearly defined step-by step stages in the interview/hiring process:


• 1st Level – Interview with Admin Lead Virtual


• 2nd Level – Virtual interview with the SMM and the COO (Optional if available)


• 3rd Level - Onsite interview with the SMM


• Final Decision

Note: Virtual Interviews will be via Google Meet

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