Operations Lead

About Rundoo

Rundoo's mission is to build cutting-edge software that helps building materials suppliers enhance their businesses. Think of your local hardware store or mom and pop shop—these are our clients who we partner with across the country. From paint to hardware to flooring, stores across these industries sell over $1T of building materials annually using outdated, on-premises systems. We're aiming to change by being the first in the industry to empower independent supply stores with best-in-class technology.

Backed by leading investors including Bessemer and CRV, we've raised $18M across three rounds and are growing quickly. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry.

Key Responsibilities A. Recruiting

Candidate Sourcing

• Use LinkedIn and other sourcing platforms (e.g., Indeed, AngelList, GitHub, BuiltIn) to identify prospective candidates based on role-specific criteria and feedback from hiring managers.

• Build and maintain talent pipelines for high-priority and hard-to-fill roles.

• Engage passive candidates through personalized outreach and relationship-building.

Application Review

• Screen incoming applications for qualifications, experience, and alignment with the role and company values.

• Collaborate with hiring managers to calibrate filters and revise screening criteria as needed.

• Manage the applicant tracking system (ATS) to organize candidate stages and notes.

Interviewing Candidates

• Conduct initial phone or video interviews to evaluate candidate motivation, communication, and cultural fit.

• Assess candidate alignment with the role's requirements, including technical, operational, or managerial competencies.

• Deliver structured feedback and recommendations to hiring managers to inform decision-making.

• Serve as a consistent representative of the company's values and mission throughout the interview process.

Interview Coordination

• Schedule and coordinate interviews with internal team members and candidates across time zones.

• Communicate interview logistics and prepare candidates for each step in the process.

• Ensure timely feedback loops between interviewers and hiring teams.

Process Improvement

• Recommend improvements to recruiting workflows to enhance speed, equity, and candidate experience.

• Create or revise job descriptions in collaboration with hiring managers.

• Document and refine internal recruiting processes in playbooks or SOPs.

Candidate Communication

• Own the candidate experience from first touch to offer, including answering questions, providing updates, and conveying company culture.

• Notify rejected candidates promptly and respectfully, maintaining a positive brand impression.

Reporting and Metrics

• Track recruiting metrics such as time-to-fill, sourcing channel effectiveness, and candidate conversion rates.

• Generate reports for leadership on pipeline health and hiring status by department or role.

B. Virtual Assistant Tasks

Email Management

• Organize and respond to emails, flagging high-priority items.

Calendar Coordination

• Schedule meetings and appointments, ensuring no conflicts.

Document Preparation

• Draft, edit, and format documents or presentations.

Research

• Conduct ad hoc research tasks and compile data for decision-making.

General Administrative Support

• Assist with miscellaneous tasks as needed to support the team.

Work Schedule

• Hours

  • 4:00 AM - 12:00 PM Philippine Time, Tuesday to Saturday.

• Occasional Night Calls

  • Some tasks may require 15-30 minute calls during US working hours.

Compensation and Benefits

• Compensation

  • $700/month

• Independent Contractor

  • You are registered with the BIR as an independent contractor and you will be responsible for filing and paying your own taxes.

• Monthly dinners

  • Alabang/BGC area.

• Unlimited audiobooks

  • via our team subscription to Libro.

• Other benefits below are not included

  • As an independent contractor, you are not eligible for benefits.

Requirements

• You hold a bachelor's degree in a related field, such as Business Administration, Information Technology, Management Information Systems, Accounting, Finance, or a similar discipline.

• Be located in Metro Manila or surrounding locations (Laguna, Rizal, Cavite, and Bulacan)

• Proven experience in operations or recruiting.

• Proficiency in tools such as Salesforce, Google Sheets, and LinkedIn Recruiter.

• Exceptional organizational skills with a strong attention to detail.

• Equipment

  • Must provide your own computer/laptop and other necessary equipment.

• Internet

  • Must have a reliable internet connection suitable for remote work and virtual meetings.

Interview Process

1. Screening Call (30 minutes): A remote call with Czarina, an Operations Lead at Rundoo.

2. Interview (30 minutes): A remote interview with Amanda, Head of Finance, Recruiting, and Operations.

3. Homework Assignment (2-hour prep): Instructions for the task will be sent after the introductory call.

4. On-Site Interview (1 hour): An in-person interview with Amanda focusing on your ability to learn quickly.

5. Culture Fit Discussion (30 minutes): A remote conversation with Sydney, an Operations Lead, about your background, aspirations, and alignment with company values.

6. Reference Check: Provide two substantial references for evaluation.

Meet the team

Amanda (Recruiting and Operations) - Studied Marketing at DLSU; recruited for a couple of Bay Area startups; loves hiking & scuba diving

Recruiting

• Jona - Accountancy Graduate & Certified Bookkeeper. Proud furmom and big fan of slow, cozy weekends. Always up for new challenges, hungry for growth, and driven to be more.

• Czarina - Business Management at UPHSL ; spreadsheet queen ; former latte legend ; plays badminton over the weekend.

Operations

• Angie (Operations) - Studied Financial Management at Far Eastern University and have spent almost a decade working with both local and multinational companies. Loves travelling to new places and trying new things.

• Sydney (Operations) - Engineering grad from La Salle who tinkered with building hydraulics, solves diff Rubik's for fun, and devours dystopian novels.

About our founders

1. Andrew (CTO): studied computer science & humanities at Stanford; worked as a software engineer and head of engineering at Apple & Anova; danced with the SF ballet (where he met his wife)

2. Nick (CEO): studied math & computer science at Stanford; worked as a trader at Bridgewater & Citadel and as a PM at Google & Enigma; distantly related to the founder of the Hershey company

How we've fundraised

We've raised $18m across three rounds:

1. A $2m pre-seed led by Kent Bennett at Bessemer with participation from Plug & Play, Quiet Capital, and Sequoia.

2. A $5m seed led by Caitlin Bolnick Rellas at CRV.

3. An $11m series A led again by Bessemer and CRV.

Benefits

• Full medical, dental, and vision coverage (100% of premiums for you, 50% for dependents)

• 401k with Betterment

• Unlimited PTO with 10 company paid holidays

• In-office gym

• Daily team lunches for those in office

• Learning materials and audiobook subscriptions

• Dog-friendly office

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